Adding Permits to a Lot (Allocation)

This article outlines the process for OPS-COM administrators to add permits to specific parking lots. Permits can be added individually, as a sequential range, or with custom prefixes/postfixes, enabling efficient management of your permit inventory and ensuring lots have available permits for sale.

Using this Feature

1. Hover over Parking Management, Lot Administration and click Allocate.
2. The Permit Number Allocation page lists all configured parking lots. 
3. Locate the specific lot to which you want to add permits and click the Add Permits to Lot button.
4. Within the next window, you have several options for entering permit numbers:
   • Individual Permit Numbers: Enter specific, non-sequential permit numbers, separated by commas (e.g., Staff01, Staff02, Visitor123).
   • Range of Permit Numbers: Enter a numerical range using "to" (e.g., 1 to 20 or 50 to 200). The system will generate all numbers within that range.
   • Prefix or Postfix (Optional):
     • Prefix: Enter text in the Prefix field (e.g., "Staff"). This text will be added before each generated permit number (e.g., Staff01, Staff02).
     • Postfix: Enter text in the Postfix field. This text will be added after each generated permit number (e.g., 01-East, 02-East).

Add Permits

1. Enter the desired permit numbers, ranges, or prefixes/postfixes into the provided fields within the Add Permits to Lot utility.
2. Click the Add Permits button.
3. A confirmation pop-up will appear. Click Add Permits again to confirm and finalize the process.
4. A success message will confirm that your changes were successfully made.

Viewing Added Permits

After permits are added, you can verify their details by navigating to the Permit Search utility.

1. Hover over Permits, and click Permit Search.
2. Filter by the relevant lot to view the newly added permits.

Best Practices & Considerations

• Planning Permit Ranges: Before adding large batches of permits, plan your numbering scheme to ensure consistency and avoid conflicts.
• Unique Identifiers: While OPS-COM handles uniqueness, consider using prefixes or postfixes for different types of permits or lots for easier identification.
• Verify Allocation: Always perform a quick check in the Permit Search utility after adding permits to confirm they have been correctly allocated to the desired lot.
• Bulk vs. Individual: For small, specific additions, individual entry is efficient. For larger inventories, using ranges and prefixes/postfixes will save significant time.