Allocate Lockers

This guide walks you through the process of allocating lockers, adding buildings, areas, and lockers, as well as managing their visibility and archiving.

Quick Steps:

1. Hover over Lockers Management and select Allocate.
2. Add a building by clicking Add Building and saving changes.
3. After adding a building, click Add Area, fill out the form, and save.
4. Click + to add lockers to the area. Use Specific Locker or Locker Range options, then click Add Lockers.
5. Confirm locker addition and return to the Manage Locker Numbers screen.
6. To view lockers, click the Magnifying Glass Icon.
7. To remove lockers, use the Trash Bin Icon to archive or toggle visibility.
8. Restore archived lockers by clicking +, selecting the lockers, and confirming restoration.

Step-by-Step Instructions:

1. Allocate Lockers: Hover over the Lockers Management icon and select Allocate. The Manage Locker Numbers page will display. You’ll need to add buildings first to configure lockers.

2. Add a Building: Click on Add Building. The Building Information screen will appear. Here, enter the Building Name and Location information. Click Save Changes to continue.

3. Add Building Areas:

• Once the building is added, click on Add Area to create a building area.
• Complete the form by entering:
  • Area Name
  • Description
  • Select the Locker User Types that can rent lockers in this area.
  • Choose a Sales Window type (Yearly, Monthly, Semester, or Other).
• Click Save Changes to continue.

4. Add Lockers to a Building Area:

• Click the + symbol to open the "Add Lockers To Area" screen.

• You can add lockers using two methods:

  1. Specific Lockers: Enter individual locker numbers (e.g., LL001, LL002) or a list of locker numbers separated by a line return.
  2. Locker Range: Add lockers by specifying a numerical range (Start and End) with an optional Prefix or Postfix.

  Example: Create lockers LL001, LL002, and LL006 through the Specific Locker method and a Locker Range LL007–LL010 at the same time.

• Optionally, deselect the Visible button if you wish to hide the lockers for now.

• Click Add Lockers to confirm.

6. View Locker List: You’ll return to the Manage Locker Numbers screen. Click on the Magnifying Glass Icon to view all lockers added in the new area.

7. Managing Lockers (Visibility & Archiving):

• To remove lockers, you can either toggle their visibility or archive them.
• To archive lockers, click on the Trash Bin Icon. You’ll have two choices:
  • Archive All Lockers: Archive all lockers in the area.
  • Archive Selected Lockers: Choose lockers to archive (e.g., LL001 and LL002) and click Archive.

8. Confirm Locker Archiving:

• A confirmation message will appear, confirming the lockers have been archived.

9. Restore Archived Lockers:

• To restore archived lockers, click the + symbol and add the lockers again. Select Restored for the locker status.
• A confirmation screen will appear, showing the restored lockers.