Purge Old - Explained

The Purge Old Data feature in OPS-COM allows administrators to remove inactive historical records from the system. This process is essential for maintaining database efficiency, improving system performance, and ensuring that your data remains relevant and manageable by automatically archiving or deleting old, unused information. The only records that will be purged are ones that have not had any activity associated with them for more than 7 years.


Using this Feature

1. Click Tools, then Purge Old Data.

When you click Purge Old Data, the system initiates a process to identify records that meet the purging criteria.

  1. Upon activation, a progress bar will appear, indicating the number of records being identified for potential purging. The system compiles a list of any user activity and associated record updates that have occurred within the last seven years.
  2. The compiled "activity list" determines which data to exclude from the purge. The script then proceeds to purge any data that is not on this active list.
  3. To complete the process and execute the purge, click Purge these records.

An important business rule is that any small update or activity on a record will "restart" its 7-year clock, meaning the record will then be excluded from purging for another seven years from that last activity date.

What Gets Purged?

The following record types will be purged if they have had no activity in the last 7 years:

What Does NOT Get Purged?

The following record types will NOT be purged, regardless of their last updated date, ensuring the retention of critical historical and incident-related information:


Best Practices & Considerations


Revision #7
Created 22 May 2024 08:57:07
Updated 17 June 2025 13:22:51 by Cedar Boulianne