The Scheduled Tasks feature utilizes both recurring and onetime system tasks to automate various backend processes, such as data synchronization, report generation, and system clean-up. Its primary purpose is to allow administrators to monitor, enable, and disable these critical automated functions, ensuring the efficient operation of the environment. This article is intended for OPS-COM administrators responsible for backend system maintenance.
## Setup and Configuration This feature is a core administrative tool and does not require complex initial configuration to access. **Admin Side:** Administrators must have the appropriate system role permissions enabled to access the **Tools** menu and view system task logs. ## Using this Feature Administrators can use the following instructions to access task logs, monitor execution times, and toggle automated tasks on or off. ### Accessing System Tasks 1. Hover over **Tools** and click **View System Task Logs**. 2. Review the **Scheduled Tasks** page, which is divided into two main sections: **Recurring tasks** and **Onetime tasks**. ### Key Information Displayed For each task listed on the page, the system provides several key metrics to help administrators monitor backend performance: - **Task Name:** The name of the automated system task. - **Last Run:** The timestamp indicating the last time the task was executed. - **Next Run:** The scheduled timestamp for the next planned execution of the task. - **Average Duration:** The average amount of time it takes for the task to complete its execution. - **Enabled Status:** Indicates whether the task is currently active and configured to run automatically. ### Available Actions and Buttons - **Enabled Checkbox:** Enable the **Enabled** checkbox next to a specific task to allow it to run according to its schedule, or disable the checkbox to prevent it from running. - **Logs:** Click this button next to any task to view a pop-up window containing detailed information and historical logs about the task's past executions, including success/failure statuses and specific output details.Please be aware that there are often other module-specific settings that must be configured correctly before enabling a related system task. Ensure you have fully set up the feature before toggling its automated task to active.
--- ## Best Practices and Considerations - **Monitor task logs regularly:** **Administrators should periodically review the logs for critical system tasks to ensure they are completing without errors.** Proactive monitoring helps identify and resolve potential backend data issues before they impact daily operations. - **Understand task impact before enabling:** **Always familiarize yourself with the purpose and function of each system task before enabling or disabling it.** These tasks can significantly affect data integrity, system performance, or other automated processes. - **Schedule maintenance appropriately:** **Coordinate the scheduling of heavy onetime tasks with periods of low system activity.** Running resource-intensive automated processes during off-peak hours minimizes any potential impact on the end-user experience.