Active Permit Report

The Active Permit Report provides administrators with a comprehensive overview of all currently valid parking permits within the system. This report is essential for auditing permit distribution, verifying active revenue streams, and monitoring permit lifecycle statuses.

Setup & Configuration

There are no specific configuration steps required to enable this report, as it is a core system feature. However, administrators should ensure that User Types and Allocation Types (lots) are correctly defined in the Lot Administration and User Management sections to ensure the filtering options return accurate data.

Using this Feature

Accessing the Report

Hover over Parking Management, then Reports, and then click Active Permit Report.

Searching the Report

The Active Permit Report screen allows you to narrow down results based on specific criteria:

• Select the user type(s) and allocation type(s) you want to include in the report. To select multiple items simultaneously, hold the Ctrl key while clicking the desired options.

• Enable the Show Archived checkbox if you wish to include sales that are no longer active, such as permits that have been released or switched.

• Choose a Start Date and End Date to define the timeframe for the permit records.

• Click the Search button to generate the results.

Key Information Displayed

Once the search is executed, the report populates a table below the search criteria. Key data points include:

• User Name and ID: Identification of the permit holder.

• Permit Number: The unique identifier for the specific permit.

• Vehicles: The vehicle license plate(s) associated with the active permit.

• Lot/Allocation: The specific area where the permit is valid.

• Effective and Expiry Dates: The duration of the permit's validity.

• Status: Indicates if the permit is currently active or archived.

Exporting Results

To perform further data analysis or share the report:

• Click the Export button to download the displayed report details into an Excel (.xls) file.

Best Practices & Considerations

• Audit Archived Data Regularly: When troubleshooting permit history, always enable the Show Archived checkbox to see the full "paper trail" of a user's previous permit switches or releases.

• Date Range Precision: When running reports for specific billing cycles, ensure your Start Date and End Date align exactly with your organization's fiscal or academic terms to avoid counting overlapping permits.

• Multi-Select Efficiency: Use the Ctrl + Click method to run reports across multiple lots at once, which is useful for comparing the density of active permits between different campus zones.

The Active Permit Report reflects real-time data. If a permit is cancelled or expires during the business day, it will immediately move from the active list to the archived list.