The **Active Permit Report** provides administrators with a comprehensive overview of all currently valid parking permits within the system. This report is essential for auditing permit distribution, verifying active revenue streams, and monitoring permit lifecycle statuses.
## Setup & Configuration There are no specific configuration steps required to enable this report, as it is a core system feature. However, administrators should ensure that **User Types** and **Allocation Types** (lots) are correctly defined in the *Lot Administration* and *User Management* sections to ensure the filtering options return accurate data. --- ## Using this Feature ### Accessing the Report Hover over **Parking Management**, then **Reports**, and then click **Active Permit Report**. ### Searching the Report The **Active Permit Report** screen allows you to narrow down results based on specific criteria: - Select the **user type(s)** and **allocation type(s)** you want to include in the report. To select multiple items simultaneously, hold the **Ctrl** key while clicking the desired options. - Enable the **Show Archived** checkbox if you wish to include sales that are no longer active, such as permits that have been released or switched. - Choose a **Start Date** and **End Date** to define the timeframe for the permit records. - Click the **Search** button to generate the results. ### Key Information Displayed Once the search is executed, the report populates a table below the search criteria. Key data points include: - **User Name and ID**: Identification of the permit holder. - **Permit Number**: The unique identifier for the specific permit. - **Vehicles:** The vehicle license plate(s) associated with the active permit. - **Lot/Allocation**: The specific area where the permit is valid. - **Effective and Expiry Dates**: The duration of the permit's validity. - **Status**: Indicates if the permit is currently active or archived. ### Exporting Results To perform further data analysis or share the report: - Click the **Export** button to download the displayed report details into an **Excel** (.xls) file. --- ## Best Practices & Considerations - **Audit Archived Data Regularly**: When troubleshooting permit history, always **enable the Show Archived checkbox** to see the full "paper trail" of a user's previous permit switches or releases. - **Date Range Precision**: When running reports for specific billing cycles, ensure your **Start Date** and **End Date** align exactly with your organization's fiscal or academic terms to avoid counting overlapping permits. - **Multi-Select Efficiency**: Use the **Ctrl + Click** method to run reports across multiple lots at once, which is useful for comparing the density of active permits between different campus zones.The Active Permit Report reflects real-time data. If a permit is cancelled or expires during the business day, it will immediately move from the active list to the archived list.