The Locker Switch tool allows administrators to reassign a user to a different locker or swap locker assignments between two users. Its primary purpose is to provide a clear workflow for managing locker changes due to user requests, maintenance needs, or other administrative requirements. This article is intended for OPS-COM administrators responsible for managing locker inventory and assignments.
## Setup and Configuration This tool is a standard feature within the locker management module and does not require any specific configuration to activate. **Admin Side:** The tool strictly relies on existing locker and user rental information already being present in the system. No additional setup or configuration is needed before using the switch tool. **User Side: **End-users do not have access to the locker switch functionality on the public portal. They must request any locker changes or swaps directly through an administrator. ## Using this Feature The Locker Switch tool allows for two distinct actions: moving a single user to a new locker (Switch) or exchanging lockers between two users (Swap). Administrators can perform a switch or swap by following these steps: 1. Hover over **Locker Management** and click **Locker Switch**. 2. Select the **Locker Area** and **Locker Number** for the locker being changed in the **Old Locker** section. 3. Verify that the correct user's name is displayed before proceeding. 4. Select the **Locker Area** and **Locker Number** for the destination locker in the **New Locker** section. 5. Click the **Switch Old to New** button to move the user from the old locker to a new, vacant locker. 6. Click the **Swap Old with New** button instead if you need to exchange locker assignments between the user of the old locker and the user of the new locker. 7. Enter any relevant notes in the **Reason for Action** text box on the **Locker Switch Confirmation** page. 8. Click the **Switch User Lockers** button to finalize the change and view the final **Locker Information Updated** confirmation page.Carefully choose between the Switch and Swap functions based on occupancy. Selecting the **Swap** action when the new locker is vacant may result in a system error. Conversely, selecting the **Switch** action when the new locker is already occupied by another user will completely unassign that original user from their locker.
--- ## Best Practices and Considerations ### - **Always verify the user's name before proceeding:** **Always verify the user's name after selecting the Old Locker Number.** This crucial step ensures you are modifying the correct user's assignment and prevents frustrating administrative errors that are difficult to untangle. - **Add a brief comment for historical tracking:** **Add a brief comment in the Reason for Action box whenever performing a switch or swap.** Consistently using this note feature helps other administrators determine exactly why changes to the locker were made for future reference, dispute resolution, and auditing purposes.