Merge Vehicles

The Merge Vehicles feature allows administrators to combine two existing vehicle records into a single, unified record. Its primary purpose is to correct duplicate entries, accurately associate vehicles with their correct user profiles, and consolidate all historical data, such as violations, into one primary vehicle record. This article is intended for OPS-COM administrators responsible for maintaining data accuracy and comprehensive vehicle histories.

Setup and Configuration

This feature is a standard administrative tool and does not require specific system configuration to function.

Admin Side: Administrators must have the appropriate system role permissions assigned to manage vehicle records and user profiles.

Using this Feature

Administrators can use the following instructions to search for existing vehicle records and consolidate them.

1. Hover over User Management, hover over Vehicles, and click Merge Vehicles to open the interface.

2. Enter the vehicle plate or VIN of one or both vehicles you intend to merge into the search fields.

3. Click the Search button.

4. Select the secondary vehicle (or vehicles) from the results on the left side. These are the records whose information and history you want to transfer.

5. Select the primary vehicle from the results on the right side. This is the single vehicle record that will permanently remain after the merge.

6. Click the Merge button.

7. Confirm the merge action in the subsequent prompt.

8. Wait for the confirmation screen to appear, indicating the successful completion of the process.

This process associates the secondary vehicle's data to the primary record, bringing along all historical information, including outstanding violations. If the primary vehicle is associated with a user, this process will correctly link all the consolidated violation history to that user's profile.

Best Practices and Considerations

• Identify the primary vehicle carefully: Clearly determine which vehicle record should be the primary one that remains in the system. This is usually the record with the most accurate, complete, or longest-standing information.

• Review details before merging: Carefully review the details of both the secondary and primary vehicles before initiating the merge. Look closely at details like the make, model, color, and ownership history to ensure they are indeed duplicates and that the merge is intended.

• Leverage search flexibility: Use the flexibility to search by either plate or VIN to accurately identify the correct vehicles for merging.

Merging vehicles is a permanent and irreversible action. Once two vehicles are merged, the secondary vehicle records are effectively absorbed into the primary, and the action cannot be undone. Always verify your selections before proceeding to prevent data loss or incorrect associations.