Registering a Locker for a User

The Locker Registration feature allows administrators to rent and assign lockers to users directly from their administrative profile. Its primary purpose is to facilitate the centralized assignment of locker inventory, ensuring accurate tracking of available spaces and collected fees. This article is intended for OPS-COM administrators responsible for managing locker inventory and user assignments.

Setup and Configuration

Before a locker can be assigned to a user, the physical locker parameters must be established within the system.

Admin Side: Administrators must ensure the locker inventory is fully configured in OPS-COM prior to attempting registration. This prerequisite includes setting up the overarching Buildings, specific locker room locations (such as the Men's Locker Room), individual locker numbers, and any associated rental fees.

User Side: Users do not need to configure anything to be assigned a locker by an administrator. Alternatively, users can choose to self-manage their locker purchases by logging into the public user portal, provided there is available inventory.

Using this Feature

Administrators can use the following instructions to navigate to a user's profile, select an available locker, and process the rental reservation.

1. Hover over User Management and click User Search to locate the target user.

2. Click the user's Username from the search results to navigate to their Profile.

3. Click the Lockers button to open the locker registration interface for that specific user.

4. Select the appropriate building from the list located under the Available Buildings heading.

5. Click the location drop-down menu on the Locker Registration - Locker Selection page and choose the specific locker room.

6. Select the desired locker number from the generated list of available lockers.

7. Click the Reserve This Locker button to proceed with the selection.

8. Review the Confirm Locker Reservation screen to carefully verify the summarized locker details.

9. Click the Confirm Information button.

10. Click the Proceed to Payment button on the Payments Due screen and complete the financial transaction as required.

Best Practices and Considerations

• Finalize reservations with payment: Remember that a locker reservation is not considered final until payment has been successfully processed. If you navigate away from the Payments Due screen without completing the transaction, the locker may automatically be released back into the available inventory.

• Verify the assigned user: Always double-check that the correct user's name is displayed in the top-right corner of the Locker Registration screen before selecting a locker. This simple verification step ensures you are assigning the inventory and any subsequent charges to the correct individual's profile.