The User Vehicles tab allows administrators to add, edit, and remove vehicles associated with a specific user profile. Its primary purpose is to provide a centralized interface for managing the complete lifecycle of a user's vehicles, including toggling active statuses and managing Do Not Ticket or Tow (DNTT) notations. This article is intended for OPS-COM administrators responsible for managing user profiles and vehicle records.
## Setup and Configuration Administrators can control the visibility of the Vehicle Identification Number (VIN) field during the vehicle creation and editing process. **Admin Side:** In order for the VIN number field to be available to administrators, the master setting must be enabled. 1. Hover over **System Settings** and click **Vehicle**. 2. Enable the **Enable VIN** checkbox to make the field available in the administrative portal. 3. Enable the **Show VIN Field on User Side** checkbox if you wish to make this field visible to users on the public portal. **User Side:** End-users can also add, edit, and manage their own active vehicles via the public-facing user portal, provided your organizational settings allow it. ## Using this Feature Administrators can use the following instructions to navigate to a user's vehicle list and perform standard lifecycle management tasks. ### Navigating to the Vehicle Information Page 1. Hover over **User Management** and click **User Search**. 2. Use the search fields to find the desired user and click their **Username** from the search results to open their profile. 3. Click the **Vehicles** tab to access the Vehicle Information page, which lists all vehicles currently associated with that user. ### Adding a New Vehicle 1. Click the **Add New Vehicle** button located on the Vehicle Information page. 2. Fill in all required vehicle details on the Add New Vehicle Information screen. 3. Click the **Add New Vehicle** button at the bottom of the form to save the record. ### Editing a Vehicle 1. Click the hyperlinked **Plate** of the vehicle you wish to edit from the vehicle list. 2. Modify the necessary details in the Vehicle Information window that appears. 3. Click the **Update Vehicle** button to save your changes. ### Activating or Deactivating a Vehicle 1. Locate the Status column for the desired vehicle in the list. 2. Click the **Active** or **Inactive** link to immediately toggle the vehicle's current status. ### Removing a Vehicle from a User Profile 1. Click the **X** icon in the row of the vehicle you want to remove. 2. Confirm the action in the subsequent prompt to finalize the removal.See the *[Unlink a Vehicle from User Profile](https://opscom.wiki/books/the-opscom-admin-portal/page/unlink-a-vehicle-from-user-profile "Unlink a Vehicle from User Profile")* article for the specific system requirements and business rules necessary to successfully remove a vehicle from a user's profile.
### Managing Do Not Ticket or Tow (DNTT) Status 1. Click the **Record DNTT Link** next to a specific vehicle in the list. 2. Add, edit, or remove a Do Not Ticket or Tow notation. This status prevents violation issuance under specific, pre-defined conditions (e.g., in a certain lot or during a specific time). --- ## Best Practices and Considerations - **Check for existing license plates:** **If you add a new vehicle but the details do not save correctly, it is likely because that license plate already exists in the system.** The plate may be associated with another user or currently archived. The vehicle must be properly associated with the current user before all details can be successfully edited. - **Understand vehicle removal mechanics:** **Removing a vehicle only disassociates it from the current user's profile; it does not delete the vehicle record from the system.** If the vehicle is associated with only one user, it will be safely archived. If it is associated with multiple users, it will remain active on the other user profiles. - **Clear balances before removal:** **Always ensure any outstanding balances or violations tied to a vehicle are cleared before removing it.** This is especially critical if the vehicle is only associated with one user, as you want to prevent leaving orphaned debts in the system.