Create User Departments

Managing

User Departments in OPS-COM allow administrators to categorize users based on their departmental affiliation within an organization. This feature enhances user management by enabling better organization, reporting, and potentially targeted communications or access controls, ensuring that user data is structured and easily manageable.

Using this Feature

Click

1. Hover over AdminSystem OptionsAdministration, Users, followedand byclick Manage User Departments.
   Departments
   .

   

   
   

   
   

   The Manage User Departments page displayswill withdisplay. all ofThis thepage availableprovides choices.a
   

   simple

   

   interface

   to add, edit, and delete user departments.

Adding User Departments

To

add a new user department click
1. Click Add User Department and completeenter the requireddesired fieldDepartment followedName.
by
2. Click Save Changes.

Editing User Departments

To

edit
1. Locate the user departmentsdepartment clickyou wish to modify in the list.
2. Click the Edit button next to the departmentdepartment.
you wish to make updates to. This will open a new modal window allowing you to change
3. Update the existing name of that item.department.


4. Click

   

   Save

   Changes.

Deleting User Departments

To In order to delete departmentsa simplyuser clickdepartment, it must not currently be in use by any user in the system. Administrators must first ensure that no users are assigned to this department before it can be removed. 

1. Locate the department you wish to remove from the list.

2. Click the Delete button next to the makedepartment youand wishclick Confirm.

---

Best Practices & Considerations

• Reflect Organizational Structure: Create user departments that accurately reflect the departments or divisions within your organization. This helps with reporting and user organization.
• Consistency in Naming: Use clear, consistent, and recognizable names for your departments to removeavoid fromconfusion.
the
• Data list.Integrity: AAlways modal window will appear asking you if you are sure you wish to delete this user department. 

  Important

  In order to delete a user department it must not be used in the system. Admins will first need to make sureensure that no users are usingassigned thisto a department before itattempting to delete it. Reassigning users to another department (or to "None" if applicable) is a necessary step to maintain data integrity.

• User Profile Integration: Remember that these departments are selected when creating or editing a user's profile, providing a key piece of information for user categorization.
• Reporting: Categorizing users by department can be removed.highly Thisvaluable isfor togenerating preventtargeted profilesreports fromor havinganalyzing blanktrends informationacross bydifferent deletingparts theseof departmentsyour whileorganization.
they're

in use. 

Related Video

Please view the following video.