Uploading and Managing Files

Uploading Files

Your OPS-Com Admin site has a page to put files. To get to this page, go to System Config then clickThe Manage Files.

section

You should now see a page where you can see all files that have been used onin your OPS-COM Site.
ThisAdmin issite provides a centralized repository for all files used mainly for images that are onacross your OPS-COM Userinstance, primarily images for your user and Adminadmin dashboardsdashboards. (banner,This etc.)feature allows administrators to easily upload, view, organize, and manipulate these files, ensuring consistent branding and visual content throughout your system.

Using this Feature

TheseThe filesManage Files page offers different ways to view and interact with your uploaded files.

1. To access this, click System Configuration, Manage Files.

Viewing Files

Files can be viewed in thumbnailtwo mode...
primary modes:

...or

• Thumbnail inMode: Displays a visual preview of each image, which is useful for quickly identifying content.
• List Mode: Provides a detailed list mode:
  view,

  

  showing file names and other relevant information.

Managing Existing Files

By clicking on an image or file, a contextual menu will appear, giving you turnseveral onoptions:

• Rename: Change the followingname menuof wherethe youfile.
can
• Download: rename,Save download,a movecopy of the file to your local device.
• Move: Relocate the file to a different folder,folder as well as resize, crop or deletewithin the file.
  repository.



• Resize:

  Adjust the dimensions of an image.

• Crop: Trim an image to a specific area.
• Delete: Permanently remove the file from the system.

Adding Files to Pagesthe Repository

To add new files to this repository you can simply drag the file from your computer directly into the screen area whereof anthe Manage Files page. An Upload File(s) interface will appear.
appear, indicating where to drop the file. The file will then be uploaded to your site's file storage.

Adding Images to a Page

 (Referencing Uploaded Files)

To adddisplay an image onyou've uploaded onto an OPS-COM page (such as a page,page youheader wouldor a custom content area), you'll need to insert the pathcorrect tofile the image, as follows:path.

• The root folder for all uploaded files is /uploads/FILES/
  .

Followed

• This is followed by your unique customer code
  .

Followed

• Finally, byyou include the file name
  
   itself.

Example: The resulting URL for a logo placement might look like thisthis: /uploads/FILES/PA-DEMO/TomahawkUniversity_logo.png

Here's

This URL is then used in the relevant configuration fields or HTML content to display the image on your OPS-COM pages.

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Best Practices & Considerations

• Organize Files: If you have many files, consider creating sub-folders within the file manager to keep your assets organized and easy to find.
• Descriptive File Names: Use clear and descriptive file names (e.g., company-logo-header.png instead of image1.png) to simplify identification and referencing.
• Optimize Image Sizes: Before uploading, optimize large images for web use. Smaller file sizes will improve page load times for both admin and user interfaces.
• Backup Critical Assets: While OPS-COM manages these files, consider maintaining local backups of critical branding assets (logos, banners) as a samplebest ofpractice.
• Path Accuracy: When linking images to pages, ensure the URL beingpath usedis inexactly acorrect, typicalincluding pagecapitalization, header.
  as

  

  file
  paths are often case-sensitive.