Managing Recurring and Onetime System Tasks

OPSCOMThe Scheduled Tasks feature utilizes both recurring and onetime system tasks to automate various back-endbackend processes, such as data synchronization, report generation, orand system clean-up. ThisIts articleprimary guidespurpose OPSCOMis to allow administrators on how to access, monitor, enable, and disable these critical systemautomated tasks,functions, ensuring the efficient operation and maintenance of the OPSCOMenvironment. environment.This article is intended for OPS-COM administrators responsible for backend system maintenance.

Setup and Configuration

This feature is a core administrative tool and does not require complex initial configuration to access.

Admin Side: Administrators must have the appropriate system role permissions enabled to access the Tools menu and view system task logs.

Using this Feature

Administrators can use the following instructions to access task logs, monitor execution times, and toggle automated tasks on or off.

Accessing System Tasks

1. Click

   Hover over Tools (the Toolbox), thenand click View System Task Logs.Logs.

2. On

   Review the Scheduled Tasks page, there are two sections, Recurring tasks and Onetime tasks. From this screen we can see stats on when the task has run and how long it took to run. We can also enable or disable tasks from running.

The Scheduled Tasks pagewhich is divided into two main sections: Recurring tasks and Onetime tasks.

Key Information Displayed

For each task listed,listed on the page, the system provides several key metrics to help administrators canmonitor viewbackend its status, statistics, and manage its execution.performance:

Key Information Displayed 

• Task NameName:: The name of the automated system task.

• Last RunRun:: The timestamp ofindicating the last time the task was executed.

• Next RunRun:: The scheduled timestamp for the next planned execution of the task.

• Average DurationDuration:: The average amount of time it takes for the task to complete its execution.

• Enabled StatusStatus:: Indicates whether the task is currently active and configured to run.run automatically.

Available Actions &and Buttons

• Enabled CheckboxCheckbox::

  • ClickEnable the Enabled checkbox next to anya task to toggle its status.
  • Enable (check the box) aspecific task to allow it to run according to its schedule.
  schedule,
  • Disableor (uncheckdisable the box) a taskcheckbox to prevent it from running.

• LogsLogs: Button:

  • Click the Logsthis button fornext to any task to view a pop-up window.
  • This window providescontaining detailed information and historical logs about the task's past executions, including success/failure statusstatuses and specific output.
  output
  details.

Please be aware,aware that there are often other module-specific settings that maymust be important to setconfigured correctly before enabling anya related system task.

Ensure you have fully set up the feature before toggling its automated task to active.

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Best Practices &and Considerations

• Monitor Tasktask Logslogs Regularlyregularly:: PeriodicallyAdministrators should periodically review the Logslogs for critical system tasks to ensure they are running successfully and completing without errors. ThisProactive monitoring helps in proactive identificationidentify and resolution ofresolve potential issues.backend data issues before they impact daily operations.

• Understand Tasktask Impactimpact before enabling:: FamiliarizeAlways familiarize yourself with the purpose and function of each system task before enabling or disabling it,it. asThese theytasks can significantly affect data integrity, system performance, or other automated processes.

• ScheduledSchedule Maintenancemaintenance appropriately:: Coordinate the scheduling of heavy onetime tasks with periods of low system activityactivity. toRunning minimizeresource-intensive automated processes during off-peak hours minimizes any potential impact on the end-user experience.