Missing Property Types

The Missing Property Types feature allows administrators to define and categorize different kinds of missing or stolen property (e.g., Electronics, Jewelry, Documents) within incident reports. ThisIts featureprimary enablespurpose is to enable detailed and structured data collection for lost or stolen items, enhancing the overall accuracy of incident documentation and supporting external investigations. This article is intended for OPS-COM administrators responsible for managing incident configurations and reporting.

Setup and Configuration

This feature is a core administrative tool used to establish the specific categories and data points available to enforcement officers when documenting missing property.

Admin Side: Administrators must have the appropriate system role permissions enabled to access the incident configuration menus and manage missing property categories.

Using this Feature

TheAdministrators Editcan Missinguse Propertythe Typesfollowing instructions to navigate the management interface to seamlessly add, edit, or delete property types and Fieldstheir pageassociated allowsfields.

you to define both

Accessing the broadManagement categories of missing property and the specific details (fields) you want to collect for each category.

Interface

1. Hover over System Configuration,Configuration, thenclick Incidents,Incidents, and clickthen Missing Property Types.

Adding Property Types

1. Click the Add New Type button.

2. Type

   Enter the descriptive category in the Name forfield.

3. Click the Add New button to save the new missing property type andto clickthe Addsystem.

   New.

Adding Fields to Types

1. Click View Fields next to the Property Type you want to add a field to.
2. Click Add New Field.
3. Type in the Field Name (e.g., "Serial Number," "Color," "Brand").
4. Select the Field Type from the dropdown menu (e.g., checkbox, textbox, dropdown, etc.).
5. Select whether or not it is a required field by clicking the Required checkbox.
6. Click Add New to save the new field.

Editing Property Types

1. Click the name of the property type you wish to change.
2. Change the name and click Save Changes.

3. Click the View Fields button ifnext to the specific property type you wantwish to editexpand.

4. Click the Add New Field button.

5. Enter a descriptive title in the Field Name field (e.g., Serial Number, Color, or Brand).

6. Select the appropriate formatting option from the Field Type drop-down menu (e.g., checkbox, textbox, or dropdown).

7. Enable the Required checkbox if this piece of information must be collected to successfully submit the incident report.

8. Click the Add New button to save the new field configuration.

Editing Property Types

1. Click the specific property type name you wish to modify.

2. Enter the desired changes into the name field.

3. Click the Save Changes button.

To modify any of the specific descriptive fields associated towith this.the property

type, click the View Fields button.

Deleting Property Types

Deleting a missing property type is a two-step process if it currently has associated fields.fields attached to it.

1. Click the IfView thereFields arebutton NOnext fieldsto foundthe associated with thatspecific property: Youtype.

   can immediately click Delete Property Type.
2. If there ARE fields found associated with that property:

   • Click View Fields and then clickthe Delete All. button.

   • Click the Save Changes button to delete the selected fields.

   • Follow step

     Click one tothe Delete Property Type.

   button to permanently remove the category from the system.

If there are absolutely no fields currently associated with that property type, you can immediately click the Delete Property Type button without performing the field deletion steps.

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Best Practices &and Considerations

• StructuredImplement Datastructured Collectiondata collection:: Use fields within each property type to ensure structured and consistent data collectioncollection. forFor stolenexample, orwhen missingconfiguring items (e.g., foran "Electronics,"Electronics" you mightcategory, add specific fields for "Make," "Model," and "Serial Number"). to guarantee officers capture actionable data.

• ClearMaintain clear and Conciseconcise Namesnames:: Use descriptive names for both property types and their fieldsfields. toUtilizing improveclear nomenclature improves usability and clarity for officers actively filling out incident reports.reports in the field.

• RequiredUse Fieldsrequired fields carefully:: Carefully consider which fields are truly Requiredrequired. toWhile avoidcomplete data is valuable, forcing too many required fields can create an unnecessary data entry burden whilefor ensuringofficers criticalduring informationhigh-stress issituations.

  captured.

• DataUnderstand Integritydata integrity locks:: Remember that a property type cannot be deleted if it has associated fields. This structural mechanism helps prevent orphaned data and ensures the historical integrity of your incident records.

• ReportingLeverage Valuestructured data for reporting:: Well-defined missing property types and their fields can significantly enhance the quality of reports,reports. aidingAccurate, categorized data directly aids in comprehensive investigations and property recovery efforts.