Skip to main content

Payroll Deduction Report

The

This article explains how to use the Processed Payroll Deduction Report

Report. This report provides OPS-COM administrators with a comprehensive list of all permit payments processed using the payroll deduction method. Its primary purpose is to generate a file that can be submitted to an organization's finance or payroll department.

Setup & Configuration

ToNo specific configuration is required to access this report. However, the report:Payroll Deduction payment option must be enabled and configured within your system for transactions to appear in this list.

For more information on enabling payment options, please refer to the Payment Methods Configuration wiki article.

Using this Report

Go to the Payments Menumenu. and selectclick Processed Payroll Deduction.

image.png

The screenpage will refresh withand display a listinglist of all processed Payrollpayroll Deductions.
deduction transactions.

Key Information Displayed

image.png

The

Viewingreport table includes the following key details for each transaction:

  • Transaction Details

Number: The unique identifier for the payment.

  • FromUser Information: The name and identifier of the user who made the purchase.

  • Permit Details: Information about the associated parking permit.

  • Transaction Amount: The total cost of the permit to be deducted.

  • Date Processed: The date the transaction was recorded in OPS-COM.

    • Flex Dollars

    If your organization has flex dollars enabled, a separate column for this screenwill yoube can selectadded to lookthe atreport. It displays the actualportion transactionof recordthe transaction, if youany, wish.that was paid for using a user's flex dollar balance. See this article to learn more about flex dollars and whether or not it may be useful for you.

    Available Actions

    • Transaction Number: Click ona thespecific transaction number to access the detailed information.

      image.png

      This will bring you to the Transaction Details Screen.

      image.png

      Export to Excel

      Typically the admin would exportin the list to excelnavigate to supplydirectly to the financialfull departmentTransaction toDetails collectscreen thesefor permitthat feespayment throughrecord.

      the
      • user's
    • Payroll

      Generate Deduction.
      SimplyExcel clickReport:       onClick the Generate Excel Report button tolocated downloadat the reporttop asof the report. This action downloads the complete list of processed deductions in an Excel file(.xlsx) format.file, formatted for easy submission to a payroll department.

      image.png


    InWarning: ExcelIt is crucial to establish a clear and consistent schedule for generating and submitting this report to your organization's finance or payroll department. Aligning on a submission deadline (e.g., two days before the reportpayroll willcutoff) lookensures likethat all deductions are processed in the following:
    correct pay cycle and helps avoid payment discrepancies. 

    Best Practices & Considerations

    • image.pngMind the Flex Dollars Column: When flex dollars are in use, the amount in the Transaction Amount column represents the final value to be deducted after the flex dollar payment has been applied. Ensure your payroll department understands this distinction to avoid incorrect deductions.

    • Establish a Communication Protocol: Designate a clear point of contact within your team for the finance or payroll department to reach out to if they have questions or find discrepancies in the report. This ensures issues are resolved efficiently.

    Back to top