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Active Vehicle Report

ThisThe article describes the Active VehiclesVehicle Report,Report ais an investigative tool designed to identify users who have more active vehicles registered on their profile than they have valid permits. Its primary purpose is to help administrators detect potential permit abuse, outdated vehicle lists, or other data discrepancies that could affect parking enforcement and lot management. This guidearticle is intended for OPSCOMOPS-COM administrators.

Using

Setup Thisand Feature

Configuration

This report is a standard administrative feature and does not require any specific configuration.

Admin Side: No specific setup is required to run the report. It automatically analyzes existing user, vehicle, and providespermit data to provide a focused list of users whose vehicle counts may require review. The allowable limit for extra vehicles is determined by your overarching user type settings.

Accessing

Using this Feature

Administrators can use the following instructions to access the report and Understandinginterpret the Report

generated data.

  1. GoHover toover  User Management,Management, thenhover over Vehicles,Vehicles, and click  Active Vehicles Report.

  2. TheWait for the report runsto run automatically when the page loads.

    It

Key Information Displayed

The report is specifically designed to display a list of all users who have at least 1one more active vehiclesvehicle than they do valid permits.permits. This is to identify potential permit misuse.

Key Information Displayed

For each user meeting the criteria, the report will typically display:

  • UsernameUsername:: The name of the user.

  • EmailEmail:: The user's listed email address.

  • Active VehiclesVehicles:: A count of active vehicles currently listed on their profile.

  • Valid PermitsPermits:: A count of valid permits they currently hold.

  • Allowed Extra VehiclesVehicles:: The amount of extra vehicles specifically allowed byfor that user, which is determined by their user type settings (the default is 1, meaning 1one additional vehicle is allowed).

To

calculate
    the
  • exact
    • The amountamount of un-authorizedunauthorized extra vehiclesvehicles, is:add #the number of active permits, plusto the amountnumber of allowed extra vehicles.vehicles. TakeSubtract thisthat total, and subtract ittotal from the amountnumber of Active Vehicles,Vehicles. andThis this is thefinal number eachindicates how many vehicles the user is exceedingover their limitallowed by.
limit.

 

Warning. This report is strictly an investigative tool, not a definitivedefinitive list of violators. A discrepancy can easily occur for legitimate reasons, such as a user forgetting to remove an old vehicle after selling itit, or temporarily adding a temporary rental car.car to their profile.

Best Practices &and Considerations

  • Develop a standard procedure: Develop a standard procedure for addressing users on this report. A best practice is to contact the user directly and ask them to review and update the vehicle list on their profile. Instruct them to remove any vehicles they no longer own or use for parking on the premises.

  • Review periodically: Review this report periodically, such as at the beginning of each semester or before a major permit sales cycle, to ensure user data is clean and accurate ahead of peak periods. Running this report at the beginning of each semester or right before a major permit sales cycle prevents clutter and ensures your enforcement data is highly accurate.

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