Allocate Lockers

ThisThe articleAllocate describesLockers the process of setting up and managing your locker inventory using the Locker Allocation tool. This featuretool allows administrators to createset up and manage locker inventory by creating a hierarchical structure of buildings and areas,areas. addIts individualprimary purpose is to streamline the bulk addition of lockers inand bulk, andefficiently manage their status and public visibility. This guidearticle is intended for OPSCOMOPS-COM administrators responsible for locker management.management and facility setup.

Setup &and Configuration

Setting up your locker inventory is a hierarchical process that involves creating parent buildings, thendefining specific areas within those buildings, and finally adding individual lockers to those areas.

Admin Side: Administrators must completely configure the building and area hierarchy before any locker numbers can be successfully added to the system.

User Side: End-users do not have access to the locker allocation configuration. They interact only with the published inventory when renting a locker via the public-facing user portal.

Using this Feature

Administrators can use the following instructions to build out their locker hierarchy and populate their inventory.

Accessing the Locker Allocation Page

1. Hover over Lockers Management and selectclick Allocate.

Create a Building

1. OnClick the Add Building button on the Manage Locker Numbers page, click Add Building.page.

2. Enter the building name and location in the Building Name and Location information.fields.

3. Click the Save Changes. button.

Create a Building Area

1. OnceClick the building is added, click Add Area button within thatthe newly created building's section.

2. Enter the necessary details in the Area Name and Description. fields.

3. Select the appropriate Locker User Types that canare permitted to rent lockers in this specific area.

4. Choose a Sales Window type (such as Yearly, Monthly, Semester, or Other). from the options.

5. Click the Save Changes. button.

Add Lockers to an Area

1. Click the + symbol next to the specific area where you want to add lockers.

2. Use one or both of the following methods to enter locker numbers:

   • Specific Lockers: Enter individual locker numbers, with each number on a new line.

     line,
   in
   • the

     LockerSpecific RangeLockers: Enterfield, or enter a Startstart and Endend number for a sequential range.range in the Locker Range fields. You can also addapply an optional Prefix or Postfix.

3. EnsureEnable the Visible checkbox is enabled if you want the lockers to be immediately available for users to see.see and rent.

4. Click the Add Lockers. button.

UsingManaging thisExisting FeatureLockers

Once your locker inventory is created, you can view,interact archive,with andit restoreusing lockersthe asfollowing needed.actions:

Viewing Lockers in an Area

• ToViewing viewLockers: the list of all lockers within a specific area, clickClick the Magnifying Glass Icon next to the area name on the Manage Locker Numbers page.page to view the comprehensive list of all lockers within that specific area.

Archiving Lockers

• ToArchiving removeLockers: lockers from the active inventory, clickClick the Trash Bin Icon next to the relevant area.

  area
to
• remove

  lockers from the active inventory. You will be presented with two options:

  • Archive All Lockers: Archives(archives every locker in the area.

    area)
  or

  • Archive Selected Lockers: Allows(allows you to choose specific lockers from a list to archive.archive).

Restoring Archived Lockers

• ToRestoring restoreLockers: archived lockers, clickClick the + symbol for the area.

  area,

• Enterenter the numbers of the specific lockers you wish to restore.

  restore,

• Selectselect Restored from the locker status drop-down menumenu, and confirm the action.action to bring them back to your active inventory.

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Best Practices &and ConsiderationConsiderations

• Combine entry methods: You can use both the Specific Locker and Locker Range methods simultaneously to add non-sequential and sequential lockerslockers in a single operation. This is highly efficient for populating complex locker layouts.layouts and saves significant administrative time.

Archive with caution: Archiving lockers completely removes them from the active inventory. While they can technically be restored,restored later, this action should be used carefully,very especiallycarefully. ifIf the lockers have current or past rental history associated with them.them, archiving them may disrupt your historical reporting and user data.