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Archiving and Restoring Permits

LotThe AllocationArchiving and Restoring Permits feature allows youadministrators to remove permits from a given lot's active inventory without permanently deleting them from the system. Its primary purpose is to help efficiently manage lot allocation by safely archiving unused or seasonal permits and easily restoring them when they are needed again. This article is intended for OPS-COM administrators.

Setup and Configuration

There is no specific system setup or configuration required to use this feature. Archiving and restoring permits is a standard administrative tool available to users with the appropriate lot and permit management permissions.

Using this Feature

Administrators can use the allocation tool to seamlessly archive existing permits or restore permits in any given lot. Permits are removed through archiving. Archived permits are not permanently deleted and can be restored from theirpreviously archived state.ones.

Quick

Archiving Steps:

Permits

  1. Hover over Parking Management then Lot Administration and click Allocate.

  2. Locate the lot you wish to archive/restore permits for.
  3. Click Archive Permits and Choose either Selected Permits to archive a portion of the permits or All Permits to archive them all.
  4. Select the permits you wish to archive.
  5. Click Remove and confirm with Remove again.
  6. To restore permits click Add Permits To Lot.
  7. Choose individual permits or a range (TL2-01 to TL2-05).
  8. Click Add Permits then confirm by clicking Add Permits again.
  9. Wait for the completion popup.
Step-by-Step Instructions:

  1. Navigate to the Lot Administration: Hover over Parking Management in the menu then Lot Administration and then click Allocate.

  2. SelectLocate the Lot: Locate thespecific lot you wish to remove/restore permits for.manage.

  3. Choose Permits to Archive: Click on the Archive Permits dropdowndrop-down menu.menu Selectand choose Selected Permits to archiveremove onlya specific permitsportion, or clickchoose All Permits to remove themthe all.entire lot's inventory.

  4. Select Permitsthe to Archive: Choose thespecific permits you wantwish to archive.archive if you chose the selected option.

  5. Click the Remove button to startinitiate the archiving process.

  6. ConfirmClick the Archive: A confirmation screen will appear. Click Remove button again on the confirmation screen to complete the process.action.

Restoring Permits

  1. Hover over Parking Management and click Lot Administration then Allocate.

  2. Completion Message: A popup message will confirm thatLocate the archivingspecific processlot is complete.

  3. Check the Lot: Refresh the list of permits. You’ll see that TL2-01 through TL2-05 have been removed from the lot.

  4. Add Permits Back to the Lot: To restore permits,and click onthe Add Permits To Lot. button.

  5. ChooseEnter a Method to Add Permits: You can add permits back either individually or as a range: To individually add permits type theindividual permit numbernumbers indirectly into the Permits text box.box, Toor addgenerate a range by range addentering the prefix and, postfix, (if any) then addand the starting and ending sequence numbers for(e.g., example 01-10 would add permits 101 to 10.10).

  6. StartClick the Process: Click Add Permits button to begin the restoration process.

  7. Click the ConfirmationAdd MessagePermits: Abutton on the confirmation popup to finalize the restoration.

Best Practices and Considerations

Restoration Messaging: When restoring a previously archived permit, the confirmation popup will appear.explicitly Noteindicate that the message will indicate the permits are "restored,restored" rather than "created." notThis "created,"verifies asthat theythe weresystem previouslyhas archived.successfully pulled the existing permit data from the archive.

  • Verify Inventory Changes: Always refresh the list of permits after completing an archive or restore action to visually confirm that the targeted permits (e.g., TL2-01 through TL2-05) have been successfully removed from or added back to the lot.

  • CompletionBulk MessageArchiving Caution:: AExercise popupcaution messagewhen choosing the All Permits option, as this will confirmimmediately queue every permit within that thelot restorationfor processremoval. isEnsure complete.no active user permits are inadvertently caught in a bulk archive sweep.

  • Check the Lot: Refresh the list of permits. You’ll see that TL2-01 through TL2-05 have been restored.

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