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Locker Search

ThisThe article describes how to use the Locker Search tool allows administrators to find, view, and manage lockers.lockers Thiswithin featurethe allowssystem. administratorsIts primary purpose is to filter for specific lockers, review renter information, manage public visibility, and access detailed rental histories. This guide is intended for OPSCOMOPS-COM administrators responsible for locker inventory and rentals.

Setup and Configuration

This feature is a standard administrative tool and requires no special system configuration.

Admin Side: Administrators do not need to configure any overarching settings, as the search tool draws directly from existing locker inventory data.

User Side: End-users do not have access to this administrative search tool. They can only view and manage their own assigned lockers via the public-facing user portal.

Using this Feature

TheAdministrators Lockercan Searchuse pagethe allowsfollowing youinstructions to filter yourtheir lockerlocker inventory and perform both individual and bulk actions on the results.

Performing a Locker Search

  1. GoHover toover Locker Management and click Search.

  2. On the Locker Search page, enterEnter your criteria into one or more fields (e.g., Locker Area, Locker Status, Renter Name, Locker Number). on the Locker Search page.

  3. Click the Retrieve button to run the search.

The search results will dynamically appear in a list below the search form. Each row represents a single locker.locker record.

Available Actions and Buttons

The following actions can be performed directly on the search results page.

Page-Level ActionsActions::

These actions apply to the entire list of lockers returned by your search.

  • Generate Mailing ListList:: Click this to download an Excel report containing the mailing details for all users currently renting a locker within the search results.

  • Mark All AvailableAvailable:: Click to checkenable the User Visible boxcheckbox for all lockers in the current results list, making them available for public rental.

  • Mark All Not AvailableAvailable:: Click to uncheckdisable the User Visible boxcheckbox for all lockers in the current results list, hiding them from public view.

  • Update RecordsRecords:: AfterClick to actively save all changes after using the Mark All buttons or manually changing individual User Visible checkboxes, click this button to save all changes.checkboxes.

Row-Level ActionsActions::

These actions apply only to a single locker in the list.

  • Locker # LinkLink:: Click the number in the Locker # column to open the Current Locker Information pop-up. Here you can edit the locker's Condition,condition, add internal Comments,comments, and view current renter details. Click the Update button within the pop-up to save any changes.

  • History Icon (H):: Click the gold H icon to view a detailed history of the specific locker, including all past renters and associated transactions.

  • User VisibleVisible: Checkbox: Manually checkEnable or uncheckdisable thisthe boxUser Visible checkbox for an individualindividual locker to change its public visibility. Remember to click Update Records to save.

Always click the Update Records button after making changes to the User Visible column. Whether you use the bulk Mark All buttons or change individual checkboxes, your changes will not be saved to the database until you click the Update Records button.

The Locker History is a valuable audit tool. Use it to resolve disputes about previous rentals or to track the maintenance history of a specific locker over its lifecycle.

Warning: Always click Update Records after making changes to the User Visible column. Whether you use the bulk "Mark All" buttons or change individual checkboxes, your changes will not be saved until you click the Update Records button.

Best Practices &and Considerations

  • Filter results carefully before bulk updating: Use the Mark All Available /and Mark All Not Available buttons with care. TheseBecause these actions apply to all lockers returned in your current search results.results, Ensureensure your search criteria are specific enough to avoid accidentally changing the status of unintended lockers.

  • Streamline communication: Use the Generate Mailing List feature at the end of a rental termterm. This allows you to easily export the contact information needed for sending out mass renewal reminders or locker clean-out notices.

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