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Permit Sales Window Management

Permit Sales Windows in OPSCOM define the specific timeframes during which parking permits can be purchased and when they are valid. ThisIts articleprimary guidespurpose OPSCOMis to help administrators throughcreate, the process of creatingconfigure, and activating new permitactivate sales windows,windows ensuring thatso permits arealign availableaccurately forwith sale and valid for use according to your organization'sorganizational academic terms or operational periods. This article is intended for OPS-COM administrators.

Setup and Configuration

TheAdministrators use the Manage Permit Sales Window page allows you to create, configure, and activatedefine the dates for sales windows.

Creating

Admin a New Sales Window

Side:

  1. Hover over Parking Management, and click Sales Windows.

  2. Click the +Add Sale Window button. 

    • Enter a Namedescriptive name for your sales window.window in the Name field.

    • Choose your allocation timeframe from the Allocation Type. Availabledrop-down options include:menu:

      • Monthly: Used for permits valid on a month-to-month basis.

      • Yearly: Used for full-year or annual permit cycles.

      • Semester: Tailored for academic terms (e.g., Fall, Winter, Spring/Summer).

      • Other:Other / Alternate A catch-all/ optionAlternate B: Options for unique or non-standard timeframes that do not fit standard categories.

      • Alternate A: An additional custom allocation option; functions similarly to the 'Other' category.

      • Alternate B: An additional custom allocation option; functions similarly to the 'Other' category.

    • Enter your Sale Start Date,Date, Permit Start Date, and End Date.

      (see the Defining your Key Dates section below).

    • Choose a color for your sales window.

  3. Click the Save Changes to save your information.button. The newly created sales window will now appear in the list on the Manage Permit Sales Window page.

Defining your Key Dates

When creating a new sales window, you willmust need toaccurately define the following key dates:dates to dictate availability:

  • Sale Start DateDate::

    • Purpose: This is theThe first day that permits associated with this sales window will be available for purchase by users.
    • Example: December 29, 2025.

  • Permit Start DateDate::

    • Purpose: This is theThe first day the purchased permit becomes officially valid and usable (e.g., scannable, recognized by LPR). This allows for pre-selling permits before their validity period begins.
    • Example: January 1, 2026.

  • End DateDate::

    • Purpose: This is theThe official last day permits can be sold within this sales window, and also the date on which the permits expire and become invalid.
    • Example: December 31, 2026.

Example ScenarioScenario:: If a sales window is configured with a Sale Start Date of December 29, 2025, a Permit Start Date of January 1, 2026, and an End Date of December 31, 2026:
2026,    • Permitspermits can be purchased anytime between December 29, 2025, and December 31, 2026.
However, • Thesethese permits wouldwill strictly be valid for parking from January 1, 2026, to December 31, 2026.

User

ActivatingSide: End-users do not configure sales windows. They simply purchase permits during the Salesactive Window

windows configured by administrators.

Using this Feature

Once a sales window has been successfully configured, it needs to be made Activeactive for permits to be publicly sold.

Activating the Sales Window

  1. Locate the sales window you wish to activate on the Manage Permit SalesSales Window screen.

  2. In

    Click the drop-down menu in the Active column, click the dropdown menucolumn for that specific sales window.

  3. Choose Active.

Note: If you manually activate a yearly sales window, other existing yearly sales windows will automatically switch to Inactive to prevent system conflicts.

Best Practices &and Considerations

  • OverlapPrevent Preventionoverlapping dates:: Carefully manage sales window dates to avoid unintended overlaps that could confuse users or create accounting and enforcement issues.

  • FuturePlan Planningahead:: Create sales windows well in advance of the sale start date to allow ample time for configuration, testing, and marketing of permits.new permits to your user base.

  • ExpirationManage Managementexpired windows:: Regularly review the End Date of your sales windows. Past sales windows will be locatedrelocated under Past Permit Sales Window and cannot be reactivated; a completely new sales window must be created if similar dates are needed.needed in the future.

  • ClarityUse inclear Namingnaming conventions:: Use clear and descriptive names for your sales windows (e.g., "Fall 2025-2026 Annual Permit Sales," "Spring Semester 2026"). so they are easily identifiable in reporting and management screens.

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