Using Permit Proration

ProrationThe ispermit aproration permission that can be given to an admin user. Itfeature allows themadministrators to sell a parking permit to a user that is valid for a shortershortened portion of thean active sales windowwindow, andautomatically haveadjusting the system adjust theoverall cost of the permit accordingly. AIts goodprimary examplepurpose is to accommodate users who need to begin parking partway through a standard term, such as a student parkerarriving mid-semester or a new employee starting tomid-month. parkThis article is intended for OPS-COM administrators responsible for permit sales and lot configuration.

Setup and Configuration

Before an administrator can prorate a vehiclepermit halfwayduring throughcheckout, athe yearspecific orlot semester.must be configured to allow proration.

Quick Steps:

1. Hover over the Parking Management thenand click Lot Administration andthen select Pricing & Lot Admin.

2. Click onthe thespecific Lot Name. to open the lot settings.

3. In

   Click the Edit Lot page click on Standard Permits andtab.

   enable

4. Enable the Proration checkbox to allow price adjustments for the desiredthis lot.

5. Click the Update Lot button to save.save your changes.

Using this Feature

Once the lot is configured, administrators can prorate a permit directly from a user's profile during the assignment process.

1. Hover over User Management and click User Search.Search.

   find

2. Locate the user’sdesired profileuser and click on their username then click on the Parking tab.

3. Select the Standard Parking Permit for the desired lot.
4. Choose the permit number and start date.
5. The cost will be prorated and display as prorated.
6. Click Purchase this Permit to finalize the purchase.
7. The adjusted cost will appear in both the Admin and User's portals.

Step-by-Step Instructions:

1. Locate Pricing & Lot Admin page: Hover over the Parking Management then Lot Administration and select Pricing & Lot Admin.
   1. Configuration/Setup: In Lot Admin & Pricing, select the lot you want to set up for proration.
   2. On the Standard Permit tab, check Proration Enabled. The lot is now set for proration.
2. Hover over User Management and click User Search.
   1. Using Proration for Permits: Search for the user and open their profileprofile.
      by clicking on their username.
   2. Locate the Parking Tab:

      Click on the Parking tab to begin purchasing a permit.

      The Parking Permit Registration screen will appear.
   3. Selecting Standard Parking: Select

      Click the Standard Parking Permit button for the lotconfigured where the user will park.lot. The full price of the permit will be displayed.displayed initially.

   4. Configuring the Confirm Parking Permit Registration page: Choose

      Select the permit number for the user and select the start date for the permit.

   5. Confirm the Prorated Cost: After selecting thedesired permit number and start date,choose the costadjusted willstart bedate prorated, andfor the permit.

   6. Verify that the system automatically adjusts the price. A prorated label will appear.appear Confirmnext thatto the costnew hascost.

      been prorated.

   7. Click the Purchase this Permit button to completefinalize the process.transaction.

   Visual Cues and Status Indicators

   • Prorated Label: Once the start date is modified, a prorated text label will appear to visually confirm that the original price has been recalculated. The newly adjusted permit cost will nowreflect showaccurately in both the Admin Portaland User portals.

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   Best Practices and Considerations

   Admin Permissions: In addition to configuring the User'slot, Portal.

ensure

that the administrative user attempting this process has the necessary Proration permission enabled on their specific administrative role profile. If they do not, they will be unable to execute the proration.

• Verify Start Dates: Always double-check the selected start date before finalizing the purchase. The system relies entirely on this user-defined date to accurately calculate the remaining prorated cost for the sales window.