Validator Admin Groups

UserThis Levelarticle Capabilitiesoutlines withinhow theto Validatorconfigure, Tool

manage,

Hereand isassign apermissions description of what each user level can do withfor the Validator Tool. This feature is designed for OPS-COM administrators to organize validation groups, assign roles, and define management zones for permit validation operations.

User

Level Capabilities

The SuperValidator AdminTool canutilizes setdistinct up new Groups with a Group Name, as well as assign Managers and Group Members. Only the Super Admin can add Managers and Admins. 

1. Definition: The Super Admin will also be any Primary Admin with permissions in OPSCOMroles to manage theaccess Validator;to theysystem can create groupsdata and havedeletion thecapabilities.
   ability GroupManagerscan only manage one group at a time.
   1. Please note that deletions would only be available from the Manage Validations page.
      
      These are the permissions required to be the 
   role:
   
   

   

   
   
   The Super User will be able to delete any future, current, and past validations. 

   1. Please note that archived is considered deleted. Archived information is not purged from the system. This is due to the need to keep system data integrity.
      
      These are the permissions required to be the Validator Entry role:
      
      

      

   User Level Display within the Validator Tool

   Here is the description of what each user level can see in the Validator Report and Manage Validations tools.

   Role	Access & Deletion Capabilities
   Super Admin	Has full access to addall usersgroups. toCan the group. The permissions that the Super Admin assigns to the individual group members will determine their access level on the system. All permissions must be added or removed by the Super Admin and cannot be done by any other user.  The Super Admin will be able to seeview all current, pending, pastpast, and archived (deleted) validations. These are the permissions required to use the Super User Manager role.  Group Managers and Admins will be able to see all of their Groups, current/pending validationsvalidations, and delete future/currententries validationsat any time.
   Group Manager	Can view their own groups and associated current/pending validations. Can delete entries pre-validation and up to the15 15-minuteminutes mark ofpast the Startstart Date.date.
   Validator Admin	TheCan Super Admin will be able to see all Validator Groups via the drop-down menu of All/Individual Validators within each group. The Super Admin should be able to delete any entry at any time, pre or post validation.  Group Managers will only be able to see their own Validator Groups within a drop-down of All/Individual Validators within their group. They will also be able to delete any entry pre-validation. Admins will only be able to seeview and delete their own entries pre-validation or within athe 15-minute leewaygrace (as described below).  period.
   Validator Entry	PleaseCan set-updelete any future, current, or past validations.

   Enable a 15-minute grace period onin deletions.system Thissettings willto allow a current validationadministrators to becorrect deletedinput errors by deleting validations up to 15-15 minutes past the start date, in the case of an input error. (Setting)
   
   time.

2. UsersArchived information is not purged from the system. willWhile bearchived ableentries are considered deleted, the data is retained to searchmaintain forsystem adata partial or full plate, by entering the time period. No admin name or lot should be required. If the entry was made within the appropriate time period, it should show accordingly. If an Admin name is required then an All Admins option, and individual admins within their group are required.integrity.

Creating a Validator Group

1. Navigate to System Configuration, thenselect  Admin Management, and click on Manage Groups.

2. This brings you to the Manage Administrator Groups page.
3. To create a Validator group click on

   Click the Parking Validator modulemodule.
   

   and
then
4. click

   Click the Add New button in the top right cornercorner.

   under.

5. 

   Complete

   the

   following

   Thefields in the Adding New Group window will appear with the following options:window:

   
   

   :
   :

   Options	Info
   1. Group Name :	The Group Name is how you setDefine the name of athe group.
   2.Module: Module	The Module is where you can setSelect the purpose of the group.
   3. Validator Comment:	The Validator Comment is a spot where you can addAdd any commentsnecessary thatinternal younotes. need to.
   4. Admin Members	The Admin isAdd the areadesired in which you can add admin membersadministrators to the groupgroup.
   5. Default Validation Hours	The Default Validation Hours is where you can setSet a default permit duration.

   • Click
   the Save Group button.

The Note:Default Validation Hours value serves only as an automatically populated preset. There is currently no way to enforce a strict limit or prevent admins from overriding the default duration. The value serves only as an automatically populated presetlimit, and canadministrators bemay manually adjusted.override this duration.

1. When you are finished click the Save Group button. You will see your group added to the bottom of the Administrator Groups.
   

Adding Members to a Group

1. Navigate to System Configuration, thenselect  Admin Management, and click on Manage Groups.
   

2. Click the Edit button next to the relevant Administrator GroupGroup.

   you wish to edit. 
   

3. Click on the Admin Members bar to select and add moreadditional membersmembers.

   to the group.
   
4. When finished, click

   Click the Save Group button found at the bottom of the Editingpage.

   Group.
   

Zones and How They are Assigned

1. Navigate to System Configuration, thenselect Admin Management, and click on Edit Admin Users.
   
2. Select anthe specific Admin User which you wantwish to edit and apply the Parking Validation Lot Zones they will manage.edit.
   
   

   

   
   
3. Scroll to the bottom of the page to find the Parking Validation Lot Zones window. Select the Zone(s) in which this admin will be managing validations.
   
   

   

   
   
4. ClickSelect anythe ZonesZone(s) that apply to this Adminadministrator andwill clickmanage. Click the Update User atbutton to finalize the bottomchanges.

---

Best Practices and Considerations

• Enable Grace Periods: Set up a 15-minute grace period on deletions. This allows a current validation to be deleted up to 15 minutes past the start date in the event of an input error.

• Data Integrity: Note that archived information is not purged from the pagesystem. Records are retained to finish.
  maintain system data integrity.

• Preset Durations: The Default Validation Hours value serves only as an automatically populated preset. There is currently no way to enforce a strict limit, as administrators may manually override this duration.

• Visibility Rules: If an Admin name is required for searches, ensure All Admins or individual admins within their group are correctly configured to ensure accurate search results.