Allocate Lockers

This guidearticle walks you throughdescribes the process of allocatingsetting lockers,up and managing your locker inventory using the Locker Allocation tool. This feature allows administrators to create a hierarchical structure of buildings and areas, add individual lockers in bulk, and manage their status and visibility. This guide is intended for OPS-COM administrators responsible for locker management.

Setup & Configuration

Setting up your locker inventory is a hierarchical process that involves creating buildings, then areas within those buildings, and finally adding buildings,lockers areas,to andthose lockers, as well as managing their visibility and archiving.areas.

QuickAccessing Steps:the Locker Allocation Page

• Hover over Lockers Management and select Allocate.

• Add

Create a buildingBuilding

by clicking Add Building and saving changes.
1. After adding a building, click Add Area, fill out the form, and save.
2. Click + to add lockers to the area. Use Specific Locker or Locker Range options, then click Add Lockers.
3. Confirm locker addition and return to

   On the Manage Locker Numbers screen.

4. To view lockers,page, click the Magnifying Glass Icon.
5. To remove lockers, use the Trash Bin Icon to archive or toggle visibility.
6. Restore archived lockers by clicking +, selecting the lockers, and confirming restoration.

Step-by-Step Instructions:

1. Allocate Lockers: Hover over the Lockers Management icon and select Allocate. The Manage Locker Numbers page will display. You’ll need to add buildings first to configure lockers.

2. Add a Building: Click on Add Building.

The Building
1. Information screen will appear. Here, enter

   Enter the Building Name and Location information.information.

2. Click Save Changes to continue..

   3.

Add

Create a Building Areas:Area

1. Once the building is added, click on Add Area towithin createthat abuilding's buildingsection.

   area.
2. Complete

   Enter the form by entering:

   • Area Name and Description.

   • Description

   • Select the Locker User Types that can rent lockers in this area.

   • Choose a Sales Window type (Yearly,Yearly, Monthly,Monthly, Semester,Semester, or Other)Other).

3. Click Save Changes.

   to continue.

4.

Add Lockers to aan BuildingArea

Area:

1. Click the + symbol next to open the "Addarea Lockerswhere Toyou Area"want screen.to add lockers.

2. YouUse canone addor lockersboth usingof twothe methods:following methods to enter locker numbers:

   • Specific Lockers: Enter individual locker numbersnumbers, (e.g.,with LL001,each LL002)number oron a listnew ofline.

     locker numbers separated by a line return.

   • Locker Range: Add lockers by specifyingEnter a numerical range (Start and End)End withnumber for a sequential range. You can also add an optional Prefix or Postfix.Postfix.

   Example: Create lockers LL001, LL002, and LL006 through the Specific Locker method and a Locker Range LL007–LL010 at the same time.

Optionally, deselectEnsure the Visible buttoncheckbox is enabled if you wish to hidewant the lockers to be immediately available for now.users to see.

Click Add Lockers to confirm..

Using this Feature

Once your locker inventory is created, you can view, archive, and restore lockers as needed.

Viewing Lockers in an Area

• To view the list of all lockers within a specific area, click the 6.Magnifying ViewGlass LockerIcon List: You’ll returnnext to the area name on the Manage Locker Numbers screen. Click on the Magnifying Glass Icon to view all lockers added in the new area.page.

  7.

Managing

Archiving Lockers (Visibility & Archiving):

• To remove lockers,lockers youfrom canthe eitheractive toggle their visibility or archive them.

• To archive lockers,inventory, click on the Trash Bin Icon. You’llnext haveto the relevant area.

• You will be presented with two choices:options:

  • Archive All Lockers: ArchiveArchives allevery lockerslocker in the area.

  • Archive Selected Lockers: ChooseAllows you to choose specific lockers from a list to archivearchive.

    (e.g., LL001 and LL002) and click Archive.

8.

Restoring ConfirmArchived Locker Archiving:

Lockers

• A confirmation message will appear, confirming the lockers have been archived.

9. Restore Archived Lockers:

• To restore archived lockers, click the + symbol andfor addthe area.

• Enter the numbers of the lockers again.you wish to restore.

• Select Restored forfrom the locker status.status drop-down menu and confirm the action.

Best Practices & Consideration

• You can use both the Specific Locker and Locker Range methods simultaneously to add non-sequential and sequential lockers in a single operation. This is efficient for complex locker layouts.
• AArchiving confirmationlockers screenremoves willthem appear, showingfrom the restoredactive lockers.inventory. While they can be restored, this action should be used carefully, especially if lockers have current or past rental history associated with them.