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Allocate Lockers

The Allocate Lockers tool allows administrators to set up and manage locker inventory by creating a hierarchical structure of buildings and areas. Its primary purpose is to streamline the bulk addition of lockers and efficiently manage their status and public visibility. This article is intended for OPS-COM administrators responsible for locker management and facility setup.

Setup and Configuration

Setting up your locker inventory is a hierarchical process that involves creating parent buildings, defining specific areas within those buildings, and finally adding individual lockers to those areas.

Admin Side: Administrators must completely configure the building and area hierarchy before any locker numbers can be successfully added to the system.

User Side: End-users do not have access to the locker allocation configuration. They interact only with the published inventory when renting a locker via the public-facing user portal.

Using this Feature

Administrators can use the following instructions to build out their locker hierarchy and populate their inventory.

Accessing the Locker Allocation Page

  1. Hover over Lockers Management and click Allocate.

Create a Building

  1. Click the Add Building button on the Manage Locker Numbers page.

  2. Enter the building name and location in the Building Name and Location fields.

  3. Click the Save Changes button.

Create a Building Area

  1. Click the Add Area button within the newly created building's section.

  2. Enter the necessary details in the Area Name and Description fields.

  3. Select the appropriate Locker User Types that are permitted to rent lockers in this specific area.

  4. Choose a Sales Window type (such as Yearly, Monthly, Semester, or Other) from the options.

  5. Click the Save Changes button.

Add Lockers to an Area

  1. Click the + symbol next to the specific area where you want to add lockers.

  2. Enter individual locker numbers, with each number on a new line, in the Specific Lockers field, or enter a start and end number for a sequential range in the Locker Range fields. You can also apply an optional Prefix or Postfix.

  3. Enable the Visible checkbox if you want the lockers to be immediately available for users to see and rent.

  4. Click the Add Lockers button.

Managing Existing Lockers

Once your locker inventory is created, you can interact with it using the following actions:

  • Viewing Lockers: Click the Magnifying Glass Icon next to the area name on the Manage Locker Numbers page to view the comprehensive list of all lockers within that specific area.

  • Archiving Lockers: Click the Trash Bin Icon next to the relevant area to remove lockers from the active inventory. You will be presented with two options: Archive All Lockers (archives every locker in the area) or Archive Selected Lockers (allows you to choose specific lockers from a list to archive).

  • Restoring Lockers: Click the + symbol for the area, enter the numbers of the specific lockers you wish to restore, select Restored from the locker status drop-down menu, and confirm the action to bring them back to your active inventory.

Best Practices and Considerations

  • Combine entry methods: You can use both the Specific Locker and Locker Range methods simultaneously to add non-sequential and sequential lockers in a single operation. This is highly efficient for populating complex locker layouts and saves significant administrative time.

Archive with caution: Archiving lockers completely removes them from the active inventory. While they can technically be restored later, this action should be used very carefully. If the lockers have current or past rental history associated with them, archiving them may disrupt your historical reporting and user data.

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