Awaiting Payment - Permits
This article describes the Permits Awaiting Payment report, a tool used to manage and communicate with users who have pending permit payments. Its primary purpose is to provide administrators with a centralized view of unpaid permit reservations and offer tools for sending payment reminders and processing payments. This guide is intended for OPS-COM administrators.
Using this Feature
The report allows administrators to filter for users with outstanding permit payments and provides several tools for communication and management. This report is a standard feature of the permit management module and does not require any specific configuration. It automatically displays data based on user permit reservations and their payment status.
Generating the Report
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Hover over Permit Management and click Awaiting Payment.
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The Permits Awaiting Payment screen will load, displaying all users with pending payments.
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Optionally, select a specific lot from the drop-down menu at the top of the page to filter the list.
Available Actions and Buttons
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Email Listed: Click this button to send a single, bulk email to all users displayed in the list. A pop-up will allow you to compose a message and add attachments.
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Export and Print: Use the Excel, CSV, PDF, Copy, and Print buttons to export or print the current report data.
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Envelope Icon: Click this icon in a user's row to send an email to that individual user.
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Profile Icon: Click this icon to navigate directly to the user's profile page.
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Permit Number: Click the link in this column to view or edit the permit's details and process any associated payments.
Best Practices & Considerations
- Use the Email Listed button to send bulk payment reminders to all users on the report. This is an efficient way to prompt users to complete their purchases.
- This report specifically targets users who have a 'promise to pay' on file (such as a pending cheque or payroll deduction) but whose payment has not yet been processed. It is a key tool for managing non-credit card transactions.
- You are encouraged to run this report weekly and send an email reminder for users to remit payment.