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Permit Sales Window Management

Creating a new Sales Window 

To create a new Sales Window, choose Sales Window from the Parking Management or Permits menus. When presented with the Manage Permit Sales WindowWindows screenin clickOPS-COM +Adddefine Salethe Window.specific

timeframes

Beduring surewhich parking permits can be purchased and when they are valid. This article guides OPS-COM administrators through the process of creating and activating new permit sales windows, ensuring that youpermits haveare chosenavailable thefor Permit Sales Windowsale and notvalid thefor Lockeruse Salesaccording Windowto option.

your

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The Manage Permit Sales Window appears. Enter the information for the new sales window.

In this example, we are creating a yearly permit sales window with the following information:
 - Sale Start Date of December 29th, 2025 (When the permits will be available to purchase)
 - Permit Start Date of January 1st, 2026 (What date the permit becomes valid)
 - End date of December 31st, 2026 (What date the permit expires)

for
Sale Start DatePermit Start DateEnd Date
The day that the permits are on sale and users can begin to purchase permits in the lots that use this sales window.The day the permits become valid (Useable, Scannable, Swipe able, LPR/Handheld Reads, etc.). Thispage allows you to sellcreate, yourconfigure, permitsand inactivate sales windows.

Creating a New Sales Window

  1. Hover over Parking Management, and click Sales Windows.

  2. Click the +Add Sale Window button. 

    • Enter a Name for your sales window.
    • Choose your allocation type. Will it be Monthly, Yearly, Semester or Other.
    • Enter your Sale Start Date, Permit Start Date and End Date (see the Defining your Key Dates fieldsection butbelow)
      • not allow them to be valid until
    • Choose a certaincolor date.
 The official end date that permits can be sold until, or can be active for, in thisyour sales window. Remember Active differs from Sale. 

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  • Click Save Changes to save your information. ItThe newly created sales window will now appear in the list ofon possiblethe Manage Permit Sales Windows.Window

    page.

    • image.pngimage.png

    Defining your Key Dates

    InWhen creating a new sales window, you will need to define the salesfollowing windowkey exampledates:

    above:
      If
    • Sale Start Date:
      • Purpose: This is the first day that permits associated with this sales window waswill madebe Active,available for purchase by users.
      • Example: December 29, 2025.
    • Permit Start Date:
      • Purpose: This is the first day the purchased permit becomes officially valid and usable (e.g., scannable, recognized by LPR). This allows for pre-selling permits couldbefore their validity period begins.
      • Example: January 1, 2026.
    • End Date:
      • Purpose: This is the official last day permits can be sold within this sales window, and also the date on which the permits become invalid.
      • Example: December 31, 2026.

    Example Scenario: If a sales window is configured with a Sale Start Date of December 29, 2025, a Permit Start Date of January 1, 2026, and an End Date of December 31, 2026:

    • Permits can be purchased any timeanytime between Dec.December 29, 20252025, and Dec.December 31, 2026.

    • These permits would be valid from January1,January 20261, 2026, to December 31, 2026.

    Activating the Sales Window

    Once thea sales window has been configuredconfigured, it needs to be made active.Active Tofor dopermits so,to choosebe sold.

    1. Locate the correct sales window fromyou wish to activate on the Manage Permit Sales Window (asscreen.
      2. shown
    2. In inthe screenshotActive above),column, click on the dropdown undermenu the Active column header, and choose Active. Notefor that sales window.
    3. Choose Active.

    Note: If you activate a yearly sales window, other existing yearly sales windows will automatically switch to Inactive.Inactive
    to prevent conflicts.

    Best Practices & Considerations

    • Overlap Prevention: Carefully manage sales window dates to avoid unintended overlaps that could confuse users or create accounting issues.
    • Future Planning: Create sales windows well in advance of the sale start date to allow ample time for configuration, testing, and marketing of permits.
    • Expiration Management: Regularly review the End Date of your sales windows. Past sales windows will be located under Past Permit Sales Window and cannot be reactivated; a new sales window must be created if similar dates are needed.
    • Clarity in Naming: Use clear and descriptive names for your sales windows (e.g., "Fall 2025-2026 Annual Permit Sales," "Spring Semester 2026").

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