Duplicate Vehicle Handling

QuickWhat Steps:Are Duplicate Vehicles?

In

1. EnsureOPS-COM, youvehicles includeare identified uniquely by three key pieces of information: LicenseLicence Plate, Province / State, and Plate Type.
2. Double-check Plate Details:
   • Confirm that plate numbers are entered correctly, especially for commercial and passenger vehicles.
3. Add Extra Information:
   • Include Vehicle Colour, Vehicle Make, Vehicle Model, and Vehicle Year to improve identification.
4. Check for Duplicates:
   • The system will flag potentialHowever, duplicates basedcan onsometimes the details you enter, so pay attention to these alerts.
5. Resolve Duplicates:
   • Merge any duplicate vehicles identifiedappear in the system dueif one of these details is entered incorrectly, leading to incorrectsimilar vehicles being mistakenly recorded as separate ones.

     Some common reasons for duplicate vehicles include:

     • Mismatched vehicle information creating duplicates in the system.
     • Incorrectly entered plate numbers or mismatchedmanual information.entry errors.
     • Orphaned vehicles that are not properly linked.
     • Orphaned violations that should be associated with a specific vehicle.

     Key Information for Identifying a Unique Vehicle

     A vehicle in OPS-COM is considered unique based on these three identifiers:

     1. Licence Plate
     2. Province / State
     3. Plate Type

     These three details are essential when entering a vehicle. For example, ABC123 could appear as both a passenger vehicle plate and a commercial vehicle plate. Therefore, all three identifiers—Licence Plate, Province/State, and Plate Type—are needed to make the vehicle unique.

     Best Practices for Entering Vehicles

     The more information you include when adding a vehicle to the system, the better. Providing more details will help the system recognize potential duplicates and avoid errors.

     In addition to the three key identifiers, it is also recommended to include:

     • Vehicle Colour
     • Vehicle Make
     • Vehicle Model
     • Vehicle Year

     These details help to clearly identify specific vehicles and ensure they are properly recorded in the system.