Locations

The Manage Locations feature in OPSCOM allows administrators to define and organize various physical locations relevant to your operations, such as buildings, parking areas, or specific points of interest. ThisIts primary purpose is to provide clear geographical context within the system, which is crucial for accurate incident reporting,reporting and violation tracking,tracking. This article is intended for OPS-COM administrators responsible for managing geographic data and providingenforcement clearlocations.

geographical

Setup contextand withinConfiguration

This feature is an administrative tool used to establish the physical boundaries and landmarks recognized by the OPS-COM system.

Admin Side: Administrators must have the appropriate system role permissions enabled to access the location configuration menus and manage the geographic lists.

User Side: This feature is strictly a backend administrative configuration. End-users do not interact directly with these location settings on the parking portal.

Using this Feature

TheAdministrators Managecan Locationsuse pagethe providesfollowing ainstructions straightforwardto navigate the management interface to addseamlessly andadd, edit, or delete various system locations.

Accessing the Management Interface

1. 1. Hover over System Configuration,Configuration, thenclick Manage Locations,Locations, and then click Manage Locations.

Adding Locations

1. Click the Add Location button.

2. Enter the full name of your new location (e.g.,in "Mulloythe Library").provided text field.

3. Select the Sub-Location(s)desired sub-locations you would like associated with this main location.

   • Sub-LocationsEnable are specifically used inthe incidentWriter reportingVisible and do not applycheckbox to vehicle violations.

4. To make the location visibleavailable to violation writers on handheld devices or the admin side,interface.
   enable
the
5. Writer

   Enter Visiblea checkbox beside thegeographic location name.

code
6. Thein the GIS Number field isif optionalyour andorganization isutilizes used by clients who utilize a geographic location code (GIS maps).mapping.

7. Click the Save Changes button to create the new location.location and refresh the list.

TheSub-locations Manageare Locationsspecifically pageused willin refreshincident reporting and displaydo anot confirmationapply messageto indicatingvehicle thatviolations. Detailed setup instructions can be found on the LocationLocations has- beenSub updatedLocations (or added).page.

Editing Locations

1. Locate the Locationspecific location you wish to modify in the active list.

2. Click the Edit button next to it.the entry.

3. Make yourthe necessary updates andto clickthe name, visibility, or associated sub-locations.

4. Click the Save Changes. button to apply your updates.

Deleting Locations

1. Locate the eligible location you wish to remove from the list.

2. Click the Delete button next to the entry.

3. Confirm the action to permanently remove the location from the system.

A location can only be deleted from the system if it is not associated with any existing recordsrecords. (e.g.,Administrators must first ensure that the location is not actively referenced by incidents, violations, or other datasystem wheredata. thisReassigning records to another valid location is referenced).

crucial

to
1. prevent data inconsistencies. If a location is eligiblecurrently forin deletion, you will see a Delete button specific to that location 
2. Clickuse, the Delete button and confirm. This action will permanentlynot removebe the location from the system.

available.

---

Best Practices &and Considerations

• DescriptiveUse Namingdescriptive naming:: Use clear and concise names for your locationslocations. (e.g.,Utilizing "descriptive names like Main Campus Building A," "West Parking Lot," "or Gymnasium Entrance").Entrance Thisdrastically improves clarity for all users.users and enforcement officers.

• Sub-LocationLeverage Usagesub-locations:: LeverageUtilize sub-locations to provide more specific detail for incident reporting,reporting. whichDetailed cangeographical becategorization is crucial for detailedaccurate record-keeping and long-term security analysis.

• WriterManage Visibilitywriter visibility carefully:: Carefully consider which locations need to be "enabled as Writer Visible"Visible. for yourEnsuring enforcement officers toonly ensuresee relevant violation locations on their handheld devices streamlines their workflow and ensures accurate violation reporting.

• DataEnsure Integritydata integrity before deletion:: Always ensureverify that a location is not actively referenced by any system records before attempting to delete it. Reassigning recordsAttempting to anotherforce validthe deletion of an active location iscan crucialcause to preventcritical data inconsistencies.conflicts with past incident reports or issued violations.