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Payroll Deduction Report

ThisThe article explains how to use the Processed Payroll Deduction Report. This report provides OPSCOM administrators with a comprehensive list of all permit payments processed using the payroll deduction method. Its primary purpose is to generate a formatted file that can be submitted to an organization's finance or payroll department.department for processing. This article is intended for OPS-COM administrators.

Setup &and Configuration

No specific configuration is required to access this report. However, the Payrollpayroll Deductiondeduction payment option must be enabled and configured within your system for transactions to appear in this list.

For moredetailed informationinstructions on enabling payment options, please refer to the Managing Payment MethodsTypes Configuration wiki article.page.

Using this Feature

Administrators can use this report to view all processed payroll deductions, review individual transaction details, and export the compiled data for the finance department.

Accessing the Report

  1. GoHover toover the Payments menu, and click Processed Payroll Deduction.

  2. TheReview pagethe willrefreshed refreshpage, andwhich displaydisplays a list of all processed payrollpayroll deduction transactions.

Key Information Displayed

The report table includes the following key details for each transaction:

  • Transaction Number: The unique identifier for the payment.

  • User Information: The name and identifier of the user who made the purchase.

  • Permit Details: Information about the associated parking permit.

  • Transaction Amount: The total cost of the permit to be deducted.

  • Date Processed: The date the transaction was recorded in OPSCOM.the system.

Flex Dollars

If your organization has flex dollars enabled, a separate column for this will be added to the report. It displays the portion of the transaction, if any, that was paid for using a user's flex dollar balance. Refer to the SeeFlex thisDollars articlepage to learn more about flex dollars and whether orthis not itfeature may be useful for you.your workflow.

Available Actions and Buttons

  • Transaction Number: Click a specificspecific, hyperlinked transaction number in the list to navigate directly to the full Transactiontransaction Detailsdetails screen for thatthat payment record.

  • Generate Excel Report: Click the Generate Excel Reportthis button located at the top of the report.report Thisto action downloadsdownload the complete list of processed deductions in an Excel (.xlsx)xlsx) file, formatted for easy submission to a payroll department.

Best Practices and Considerations

  • Warning:Establish a submission schedule: It is crucial to establish a clear and consistent schedule for generating and submitting this report to your organization's finance or payroll department. Aligning on a submission deadline (e.g., two days before the payroll cutoff) ensures that all deductions are processed in the correct pay cycle and helps avoid payment discrepancies. 

    Best Practices & Considerations

    • Mind the Flex Dollars Column:column: When flex dollars are in use, the amount in the Transaction Amount column represents the final value to be deducted after the flex dollar payment has been applied. Ensure your payroll department understands this distinction to avoid incorrect deductions.

    • Establish a Communicationcommunication Protocol:protocol: Designate a clearclear point of contact within your team for the finance or payroll department to reach out to if they have questions or find discrepancies in the report. This ensures issues are resolved quickly and efficiently.  

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