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QR Code Guest Temporary Permitting

ThisThe articleQR describesCode howGuest Temporary Permitting feature allows administrators to configure andspecific useparking thelots QR code feature to allowso guests tocan self-register for temporary parking permits.permits Thisvia functionalitya streamlinesscanned QR code. Its primary purpose is to streamline the guest parking process for both free and paid scenarios, enabling visitors to quickly obtain a valid permit bydirectly scanning a code withfrom their mobile device. This article is intended for OPS-COM administrators.

Setup &and Configuration

Proper setup is required at both the system and lot level to enable QR code permitting.permitting functionality.

QR codes also work for users who are already logged into an account already.account. They must have an active session on the same browser in order to use their stored account information to checkout.checkout, (Theyand they must also behold the correct user type for that lot)

lot.

ForUsers instance,who ifwish youto arepay loggedfor a temporary permit with saved cards must first log in asto user1,their account, navigate to their permits, and scanclick Parking map to use the QR code, you will be taken to your account toaccelerated checkout in that specific lot. If you do not have an active session, you will be checking out as a guest user.process.

System-Wide Configuration

These initial steps enable the QR code functionality for your entire OPSCOM system.

    1. GoHover toover System Configuration, >click Users, >and then click Types.

    2. Confirm that a user type named Guest User exists. If it does not, you must add it.

    3. NavigateHover toover System Configuration and click System Settings.

      >

    4. Navigate to the Temp Permits. tab.

    5. Enable the Enable QR Codes checkbox.

WARNING: The Guest User type is absolutely essential for this feature to function. Without it, you will not be able to assign QR code capabilities to your lots.

  • Users who wish to pay for a temporary permit with saved cards must first log in to their account, and go to permits, then click on Parking map in order to use the same quick checkout process.

Lot-Specific Configuration

Follow these steps for each individual lot where you want to offer guest temporary permitting via QR code.

  1. GoHover toover Parking Management, >hover over Lot Administration, >and click Pricing and Lot Admin.

  2. Select the desired lot to configure.

  3. On the General tab, selectSelect Guest User as the User Type for the lot.lot on the General tab. Removing this user type will instantly disable the QR code feature for this specific lot.

  4. Click the Temporary Parking tab.

  5. InSet the hourly or daily costs in the pricing section,section. set the hourly and/or daily costs.

    • ForEnter free parking, enter $0.00 for the applicable timeframes.

      timeframes
      • for
    • free

      Forparking, paid parking,or enter the correct amounts for the durations you wish to offer.offer for paid parking.

  6. Click the Update Lot button to save all changes.

Optional:Visibility Options:
If you wish to use the lot for QR code functionality alonealone, excluding standard and temp permitting through the user portal, you can set the Visibility to User asdrop-down menu to Hidden but Accessible inon the General tab.

 If you wish to use this lot for Temptemporary permits exclusively, enable the This lot is for temporary parking only checkbox.

Note: Daily Cost permits strictly expire at midnight on the day of purchase. To offer a true 24-hour permit, use the Hourly Cost setting and define a 24-hour duration instead.

Using this Feature

Once configured, you can brand the QR code and deploy it for public use.

Branding the QR Code

You can brand the QR code with your organization's logo. First, upload the logo to the system media bin. Then, select your uploaded image from the Logo field in the QR code configuration section on the Temporary Parking tab, select your uploaded image from the Logo field.tab.

Once configured, the QR code can be deployed for public use. The necessary tools are available within the lot's administration page.

Accessing &and Deploying the QR Code

    1. GoHover toover Parking Management, >hover over Lot Administration, >and click Pricing and Lot Admin.

    2. Select the configured lot and go toclick the Temporary Parking tab.

    3. TheLocate the QR code and its associated links will be displayed in the QR code configuration section.

Available Actions

  • Print QR Code: Click this button to generate a printable page containing the QR code. This is ideal for quick deployment on physical signage.

  • Download QR Code: Click this button to download the QR code as an SVG file. This high-quality vector formatformat is best for incorporating into professionally designed signs or digital materials.

  • Direct Link: Click this icon to copy the unique URL for the guest permit page. This link can be emailed, posted on a website, or sent via text message to provideprovide direct access without scanningrequiring the user to scan a physical code.

Best Practices &and Considerations

  • Always test the QR code: Always test the QR code with a mobile device after configuration to ensure it directs users to the correct permitting page.page before making it public.

  • Place signage strategically: For optimal visibility,visibility, place QR code signage at lot entrances and other strategic locations where drivers will easily see it upon arrival.arrival and safely scan it.

  • Verify payment processing: If you are offering paid temporary permits, ensure a payment processor is correctly configured and linked within your OPSCOM system.

  • Understand the user workflow: The end-user experience is a simple, mobile-friendly process where the guest scans the code, selects a parking duration from the options you configured, enters their license plate number, and completes the payment if required.

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