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Violations by Pay Type by Month Report

The Violations by Pay Type by Month Report allows administrators to generate a financial summary of parking violations paid during a specific month, categorized by the payment method used. Its primary purpose is to assist with financial reconciliation and help staff track how users are settling their citations. This article is intended for OPS-COM administrators.

Setup and Configuration

This report is a standard feature within the violations module and requires no specialized system setup to run. However, administrators must have the appropriate reporting and financial viewing permissions assigned to their user role to access this page. Ensure that your system's payment gateways and manual payment types are accurately configured to guarantee reliable categorization in the final report.

Using this Feature

Administrators can use this report to quickly review monthly violation revenue broken down by specific payment methods (such as cash, credit card, or check) and export the data for external auditing.

Accessing the Report

  1. Hover over Violations and click Reports then List By Type By Month.

  2. Select the specific month and year you wish to report on from the drop-down menu.

  3. Click the Retrieve button to generate the report data on the screen.

Key Information Displayed

The resulting on-screen report displays a summary table containing:

  • Payment Type: The specific method used by the violator to settle the citation (e.g., online credit card, cash, check).

  • Totals: The total number of violations processed and the cumulative financial revenue collected for each respective payment type during the selected month.

Available Actions and Buttons

  • Retrieve: Click this button to execute the query for your selected month.

  • Export: Click the Excel icon to download the generated report as a spreadsheet for offline formatting and analysis.

Best Practices and Considerations

  • Reconcile finances monthly: Organizations should run this report at the end of each billing cycle to reconcile violation revenue against their primary accounting software or bank deposits.

  • Understand the reporting date: Keep in mind that this report pulls data based on the date the violation was paid, not the date the violation was issued. This is critical for accurate financial tracking, as a ticket issued in October but paid in November will correctly appear on the November report.

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