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Active Vehicle Report

This article describes the Active Vehicles Report, a tool designed to identify users who have significantly more active vehicles registered on their profile than they have valid permits. Its primary purpose is to help administrators detect potential permit abuse, outdated vehicle lists, or other data discrepancies that could affect parking enforcement and lot management. This guide is intended for OPS-COM administrators.

Using This Feature

This report is a standard administrative feature and does not require any specific configuration. It automatically analyzes existing user, vehicle, and provides a focused list of users whose vehicle counts may require review.

Accessing and Understanding the Report

Go to User Management, then Vehicles, and click Active Vehicles Report

The report runs automatically when the page loads. It is specifically designed to display a list of all users who meet the following condition: the user has two or more active vehicles than they have active permits.

Key Information Displayed

For each user meeting the criteria, the report will typically display:

  • Username: The name of the user.

  • User Type: The user's assigned role (e.g., Staff, Student).

  • Active Vehicles: A count of active vehicles currently listed on their profile.

  • Valid Permits: A count of valid permits they currently hold.

  • Discrepancy: The calculated difference between the vehicle and permit counts.

  • View User Profile: Each Username in the report is a clickable link. Clicking it will take you directly to that user's profile page, allowing you to investigate their vehicle and permit details further.

Warning. This report is an investigative tool, not a definitive list of violators. A discrepancy can occur for legitimate reasons, such as a user forgetting to remove an old vehicle after selling it or adding a temporary rental car.

Best Practices & Considerations

  • Develop a standard procedure for addressing users on this report. A best practice is to contact the user and ask them to review and update the vehicle list on their profile. Instruct them to remove any vehicles they no longer own or use for parking on the premises.

  • Review this report periodically, such as at the beginning of each semester or before a major permit sales cycle, to ensure user data is clean and accurate ahead of peak periods.

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