Skip to main content

QR Code Guest Temporary Permitting

This article describes how to configure and use the QR code feature to allow guests to self-register for temporary parking permits. This functionality streamlines the guest parking process for both free and paid scenarios, enabling visitors to quickly obtain a valid permit by scanning a code with their mobile device.

Setup & Configuration

Proper setup is required at both the system and lot level to enable QR code permitting.

System-Wide Configuration

These initial steps enable the QR code functionality for your entire OPS-COM system.

  • Go to System Configuration > Users > Types.

  • Confirm that a user type named Guest User exists. If it does not, you must add it.

  • Navigate to System Settings > Temp Permits.

  • Enable the Enable QR Codes checkbox.

WARNING The Guest User type is essential for this feature to function. Without it, you will not be able to assign QR code capabilities to your lots.

Lot-Specific Configuration

Follow these steps for each individual lot where you want to offer guest temporary permitting via QR code.

  1. Go to Parking Management > Lot Administration > Pricing and Lot Admin.

  2. Select the desired lot to configure.

  3. On the General tab, select Guest User as the User Type for the lot. Removing this user type will disable the QR code feature for this specific lot.

  4. Click the Temporary Parking tab.

  5. Enable the This lot is for temporary parking only checkbox.

  6. In the pricing section, set the hourly and/or daily costs.

    • For free parking, enter $0.00 for the applicable timeframes.

    • For paid parking, enter the correct amounts for the durations you wish to offer.

  7. Click the Update Lot button to save all changes.

You can brand the QR code with your organization's logo. First, upload the logo to the media bin. Then, in the QR code configuration section on the Temporary Parking tab, select your uploaded image from the Logo field.

Using this Feature

Once configured, the QR code can be deployed for public use. The necessary tools are available within the lot's administration page.

Accessing & Deploying the QR Code

  • Go to Parking Management > Lot Administration > Pricing and Lot Admin.

  • Select the configured lot and go to the Temporary Parking tab.

  • The QR code and its associated links will be displayed in the QR code configuration section.

Available Actions

  • Print QR Code: Click this button to generate a printable page containing the QR code and basic instructions for the user. This is ideal for quick deployment on physical signage.

  • Download QR Code: Click this button to download the QR code as an SVG file. This high-quality vector format is best for incorporating into professionally designed signs or digital materials.

  • Direct Link: Click this icon to copy the unique URL for the guest permit page. This link can be emailed, posted on a website, or sent via text message to provide direct access without scanning a code.

Best Practices & Considerations

  • Always test the QR code with a mobile device after configuration to ensure it directs users to the correct permitting page.

  • For optimal visibility, place QR code signage at lot entrances and other strategic locations where drivers will easily see it upon arrival.

  • If you are offering paid temporary permits, ensure a payment processor is correctly configured and linked within your OPS-COM system.

  • The end-user experience is a simple, mobile-friendly process where the guest scans the code, selects a parking duration from the options you configured, enters their license plate number, and completes the payment if required.

Back to top