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Allocate Lockers

This article describes the process of setting up and managing your locker inventory using the Locker Allocation tool. This feature allows administrators to create a hierarchical structure of buildings and areas, add individual lockers in bulk, and manage their status and visibility. This guide is intended for OPS-COM administrators responsible for locker management.

Setup & Configuration

Setting up your locker inventory is a hierarchical process that involves creating buildings, then areas within those buildings, and finally adding lockers to those areas.

Accessing the Locker Allocation Page

  • Hover over Lockers Management and select Allocate.

Create a Building

  1. On the Manage Locker Numbers page, click Add Building.

  2. Enter the Building Name and Location information.

  3. Click Save Changes.

Create a Building Area

  1. Once the building is added, click Add Area within that building's section.

  2. Enter the Area Name and Description.

  3. Select the Locker User Types that can rent lockers in this area.

  4. Choose a Sales Window type (Yearly, Monthly, Semester, or Other).

  5. Click Save Changes.

Add Lockers to an Area

  1. Click the + symbol next to the area where you want to add lockers.

  2. Use one or both of the following methods to enter locker numbers:

    • Specific Lockers: Enter individual locker numbers, with each number on a new line.

    • Locker Range: Enter a Start and End number for a sequential range. You can also add an optional Prefix or Postfix.

  3. Ensure the Visible checkbox is enabled if you want the lockers to be immediately available for users to see.

  4. Click Add Lockers.

Using this Feature

Once your locker inventory is created, you can view, archive, and restore lockers as needed.

Viewing Lockers in an Area

  • To view the list of all lockers within a specific area, click the Magnifying Glass Icon next to the area name on the Manage Locker Numbers page.

Archiving Lockers

  • To remove lockers from the active inventory, click the Trash Bin Icon next to the relevant area.

  • You will be presented with two options:

    • Archive All Lockers: Archives every locker in the area.

    • Archive Selected Lockers: Allows you to choose specific lockers from a list to archive.

Restoring Archived Lockers

  • To restore archived lockers, click the + symbol for the area.

  • Enter the numbers of the lockers you wish to restore.

  • Select Restored from the locker status drop-down menu and confirm the action.

Best Practices & Consideration

  • You can use both the Specific Locker and Locker Range methods simultaneously to add non-sequential and sequential lockers in a single operation. This is efficient for complex locker layouts.
  • Archiving lockers removes them from the active inventory. While they can be restored, this action should be used carefully, especially if lockers have current or past rental history associated with them.
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