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Hang Tag Printing

The Hang Tag Printing feature allows administrators to batch search, email, and physically print parking permit hang tags. Its primary purpose is to streamline the distribution of physical permits by generating appropriately formatted print files that fit standard windowed envelopes and perforated hang tag paper. This article is intended for OPS-COM administrators responsible for permit fulfillment and physical tag distribution.

Setup and Configuration

This feature relies on existing permit data and user profile configurations. However, specific physical printer settings must be configured locally to ensure the hang tags print correctly.

Admin Side: Administrators must configure their local web browser print settings to match the required margins before printing. Do not select the "Shrink to Fit" setting; instead, always use "100%" scale.

Recommended Printer Margins:

Margin Inches Millimeters
Left 0.88 22.35
Right 0.254 6.45
Top 0.96 24.38
Bottom 0.169 4.29

User Side: End-users must have the correct mailing address properly filled out on their profile if the permits are being physically mailed to them.

Using this Feature

Administrators can use the following instructions to retrieve, email, and print physical hang tags.

Retrieving Permits for Printing

  1. Hover over Parking Management, hover over the Permit Management icon, and click Hang Tag Printing.

  2. Select the specific time period from the Semester drop-down menu on the Vehicle Hang Tag Printing screen.

  3. Select the files that you want to retrieve for printing.

  4. Enable the checkbox if you only want to print tags for which the payment has been fully processed.

  5. Select the lot from the Permit Lot Name drop-down menu, or enable the corresponding checkbox to disregard the lot type.

  6. Select the distribution method and the permitted range.

  7. Click the Retrieve button to submit the search criteria.

Visual Cues & Status Indicators The search results will display below the criteria fields. Any permits that were paid via Payroll Deduction will be visually highlighted in the results list.

Available Actions and Buttons

Once your list is generated, you can interact with the results using the following options:

  • Username: Click this link to see an overview of the user. You can also select the User Profile icon to open their complete user profile.

  • Permit Number: Click this link to open the parking permit information screen.

  • Select All / Deselect All: Click these buttons to quickly manage your bulk selections for printing or emailing.

  • Email Selected: Enable the Email checkboxes next to the desired users and click this button to send the hang tag digitally. Fill in the details of your email in the resulting prompt.

  • Print Selected Hang Tags: Enable the Print checkboxes for the desired users. If you do not want to include an expiry date, enable the Do not print date checkbox. Otherwise, select the expiry date to be printed on the hangtag and click this button. This action opens a new window displaying the username and address (positioned to fit in a windowed envelope) in the top left, the lot long name and permit number in the top right, and the actual permit at the bottom.

Best Practices and Considerations

  • Verify user address settings: In order for the correct address to display on the hangtag, you will need to have the Mail Permit to field selected on the user's profile, and the corresponding address fully completed. For example, if you select Local Mailing Address as the destination, but the user only has their Personal Mailing Address completed, the address will securely remain blank and will not print on the hangtag. See the Edit User Profile guide for details.

  • Optimize your physical materials: Consider using perforated paper to make it easier for users to remove and display the permits. The empty space on both sides of the paper can be pre-printed to provide parking information, rules, and regulations to your users. Some organizations also purchase custom holograms to apply to the printed permit for added security.

  • Check printer scaling: Always select the print option from your browser (Ctrl+P) and ensure your scale is set to exactly 100%. Incorrect scaling will cause the printed address to misalign with physical windowed envelopes.

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